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Meeting Minutes for:
September Board Meeting
Yuma International Airport, Conference Room
Tuesday, September 10, 2019 at 04:01 PM
Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of Directors was called to order at 4:01PM on September 10, 2019 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Albert Gardner, 1st Vice President.
YCAA DIRECTORS PRESENT WERE:
Albert Gardner, 1st Vice President
Linda Morgan, 2nd Vice President
Eric Saltzer, Treasurer
Russell Jones, Secretary
Dr. Brian Cullen, DMD, Director
William Fox, Director
Stanley Gourley, Director
Jonathan Matheus, Director
Randall Nelson, Director (joined the meeting at 4:02PM)
YCAA DIRECTORS ABSENT WERE:
Ronald Rice, President
Bill Craft, Director
ALSO PRESENT WERE:
Gladys Brown, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Mark Workman, Director of Operations
Andrea Lopez, Executive Assistant
Sandra Bailey, Human Resources/Accounting
Gen Grosse, Property/Community Relations
Colonel David Suggs, USMC, Commanding Officer, MCAS Yuma
Greg McShane, MCAS Airfield Operations Officer
Minda Davy, Airport Legal Counsel
Tom Thompson, 1st Bank Yuma
CALL TO THE PUBLIC
There were no Public Comments.
APPROVAL OF MINUTES
The 1st Vice President called for a motion to approve the minutes of the August 13, 2019 Board Meeting. Mr. Jones so moved. Mr. Matheus seconded the motion. Motion passed unanimously.
Votes in Favor:
Mr. Gardner
Ms. Morgan
Mr. Saltzer
Mr. Jones
Dr. Cullen
Mr. Fox
Mr. Gourley
Mr. Matheus
Votes Opposed: None
COMMITTEE REPORTS
1) Finance Committee Chair, Eric Saltzer, provided a summary of the Committee’s August 30, 2019 meeting which included:
- Overview of FY19 YTD Budget Performance which was described as being in accordance with expectations.
- AQST Space Systems Group lease and operational status.
- Detailed review of the Proposed FY20 Budget, which resulted in the Committee’s recommendation that it be adopted, as proposed.
2) Strategic Planning Committee Chair, Russell Jones, provide an overview of the Committee’s August 14 and September 9, 2019 meetings which addressed the following topics:
August 14, 2019 Meeting
- AQST Space Systems Group, lease and operational status.
- Joint Use Operating Agreement overview and discussion of recommended improvements.
- Patent presentation stressing its value to the airport.
September 9, 2019 Meeting
- AQST Space Systems Group lease and operational status.
3) Elections and Personnel Committee Chair, Randy Nelson, provided a summary of the Committee’s August 28, 2019 meeting which included addressing the following issues:
- Upcoming Elections
- Airport Director Evaluation & Contract
REGUAR AGENDA
1) Discussion and possible action regarding the Proposed FY20 Budget as presented by the Finance Committee and Airport Staff.
Ms. Brown, the Airport Director, briefed the Board on the overall numbers contained in the Proposed FY20 Budget, as well as a number of analytics that measure the overall financial direction of the YCAA over the past decade.
Mr. Gardner called for a motion to adopt and approve the Proposed FY20 Budget as presented. Mr. Jones so moved. Ms. Morgan seconded the motion. The motion passed unanimously.
Votes in Favor:
Mr. Gardner
Ms. Morgan
Mr. Saltzer
Mr. Jones
Dr. Cullen
Mr. Fox
Mr. Gourley
Mr. Matheus
Mr. Nelson
Votes Opposed: None
2) Monthly report by Chief Financial Officer on current financial status.
Mr. Hinkle, Chief Financial Officer briefed the Board on our current financial status.
MILITARY LIAISON
Colonel David Suggs, USMC, Commanding Officer, MCAS Yuma provided insight to issues and updates at MCAS Yuma.
3) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant updates, an overview of projects underway, airport operations, Rolle Field, airline recruitment and retention efforts, general aviation, future events, and other Airport business.
Mr. Workman, the Airport Operations Director, provided a presentation on the operational status of the airfield.
Ms. Brown, the Airport Director, briefed the Board on the completion of the terminal parking lot project, status of existing tenants, as well as ongoing efforts to attract additional commercial air service.
Ms. Grosse, Property/Community Relations, briefed on the marketing and community outreach over the past month as well as airport activities scheduled next month.
4) Update on the DBT v. YCAA matter. (Update by Airport Legal Counsel if necessary) Possible executive session for discussion and/or consultation for legal advice with Airport Legal Counsel regarding litigation matters in the DBT v. YCAA litigation pursuant to A.R.S. § 38-431.03(A)(3) & (4).
Ms. Brown, the Airport Director, described a recent decision by the Arizona Supreme Court just denied Lux Air’s Petition for Review. The YCAA was granted damages and reimbursement for its legal fees. The decision was upheld on appeal and now the request for the Supreme Court of Arizona to examine the previous decisions was denied.
5) Discussion and possible action regarding the status of the Sublease and License Agreement with AQST Space Systems Group, LLC. Possible executive session for discussion and/or consultation for legal advice with Airport Legal Counsel regarding the status of the Sublease and License Agreement with AQST Space Systems Group, LLC under the provision of A.R.S. § 38-431.03(A)(3) & (4).
Ms. Brown, the Airport Director provided an overview of AQST’s tenancy at the airport which began when they entered into a 10 year lease of a portion of the Joe Foss Hangar Facility in September of 2018, and ultimately exercised their option to lease the remainder of the facility effective March 15, 2019. Ms. Brown described how AQST payment history ultimately resulting in a large amount of rent and other costs such as utilities due the YCAA, yet unpaid. Ms. Brown went over a schedule representing the status of their account.
Ms. Brown continued to update the Board, informing them of AQST’s attempt to “return” a portion of the premises, followed by an attempt to “cancel” the lease. Ms. Brown described how the issue was addressed initially by the Strategy Committee which directed staff to follow the issue closely and ensure the interests of the YCAA continued to be secured. Ms. Brown described the initial meeting with the tenant which was positive and involved a commitment to work together to resolve the issue but informed the Board of the tenants further communication expressing displeasure and again attempting to cancel the agreement. Ms. Brown informed the Board that this particulate written communication was not only sent to YCAA Staff but the Mayor of Yuma and Julie Engel of the GYEDC.
Ms. Brown described other events and communicated that staff is seeking guidance in regards to options available for resolution of the matter.
EXECUTIVE SESSION
Mr. Gardner called for a motion to enter into executive session for discussion and/or consultation for legal advice with Airport Legal Counsel regarding the status of the Sublease and License Agreement with AQST Space Systems Group, LLC under the provision of A.R.S. § 38-431.03(A)(3) & (4). Mr. Gourley so moved. Mr. Jones seconded the motion. The vote passed unanimously.
Votes in Favor:
Mr. Gardner
Ms. Morgan
Mr. Saltzer
Mr. Jones
Dr. Cullen
Mr. Fox
Mr. Gourley
Mr. Matheus
Mr. Nelson
Votes Opposed: None
Mr. Gardner excused the Public and Airport Staff at 5:13PM so the Board could enter into an Executive Session.
The Board remained in Executive Session from 05:22PM until 6:41PM.
RECONVENE REGULAR BOARD SESSION
The Board reconvened to regular session at 6:53PM
Mr. Gardner called for a motion to approve the direction provided to legal counsel in executive session regarding AQST’s sublease and license agreement, and to grant the Airport Director and/or YCAA President authority to execute the required documents. Ms. Morgan so moved. Dr. Cullen seconded the motion. The motion passed unanimously.
Votes in Favor:
Mr. Gardner
Ms. Morgan
Mr. Saltzer
Mr. Jones
Dr. Cullen
Mr. Fox
Mr. Gourley
Mr. Matheus
Mr. Nelson
Votes Opposed: None
CALL TO THE PUBLIC
There was no Public Comment.
ADJOURNMENT
There being no further business before the Board the meeting adjourned at 6:47PM.
// Approved //
Russell Jones
Secretary Yuma County Airport Authority; Strategic Planning Committee Chairman | |
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