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Meeting Minutes for:
January Board Meeting
Yuma International Airport, Conference Room
Tuesday, January 12, 2016 at 04:04 PM
Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of the Board of Directors was called to order at 4:04PM on January 12, 2016 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Ronald Rice, President.
YCAA DIRECTORS PRESENT WERE:
Ronald Rice, President
Stan Gourley, 1st Vice President
Dean Hager, 2nd Vice President
Jonathan Matheus, Treasurer
Charles Balch PhD, Director
Dr. Brian Cullen, DMD, Director
Randall Nelson, Director
Eric Saltzer, Director
Russ Jones, Director
YCAA DIRECTORS ABSENT WERE:
Linda Morgan, Secretary
Ed Whitehead, Director
ALSO PRESENT WERE:
Gladys Wiggins, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Mark Workman, Director of Operations
Andrea Lopez, Executive Assistant
Stephanie Crawford, Customer Service Representative
Greg McShane, MCAS Operations Officer
Wayne Benesch, Airport Legal Counsel
Tom Thompson, 1st Bank Yuma
Ken Scott, ASN Volunteer
APPROVAL OF MINUTES
The President called for a motion to approve the minutes of the December 8, 2015 Board Meeting. Dr. Balch so moved. Mr. Hager seconded the motion. Motion passed unanimously.
ANNOUNCEMENTS
1) The YCAA will introduce and welcome the new Board Director, Russ Jones.
President Rice welcomed Mr. Jones to the Board.
REGULAR AGENDA
1) Annual update by Airport Legal Counsel.
Mr. Benesch gave an overview of their services for the Board and Staff. He briefed on duties of YCAA Board of Directors and conflict of interest. He further briefed on Executive Session discussion being confidential. Mr. Benesch shared he has been Airport Counsel for 9 years.
Mrs. Wiggins explained the Public Records Requests have been very minimal since she has come on board as the YCAA Airport Director. She explained what the YCAA Email addresses issued to them are for inquiries regarding contact information for Board Members and YCAA business.
2) Monthly report by Chief Financial Officer on current financial status and recent activities.
Mr. Hinkle briefed the Board on our current financial status as well as update on leased properties.
3) Discussion and Possible Action to authorize the YCAA President, the Airport Director, or their designated representative, to sign Amendment No. 1 for E4S1X for the increased grant amount from $395,000 to $2,195,000 for the DCC Apron Rehabilitation project, contingent upon grant funding, and final review by Airport staff and Airport Legal Counsel.
Mrs. Wiggins briefed the board that the cost to rehabilitate the existing apron was higher than the engineers estimate requiring the airport staff to request an increase to the contract from the ADOT.
Dr. Balch made a motion to authorize the YCAA President, the Airport Director, or their designated representative, to sign Amendment No. 1 for E4S1X for the increased grant amount from $395,000 to $2,195,000 for the DCC Apron Rehabilitation project, contingent upon grant funding, and final review by Airport staff and Airport Legal Counsel. Mr. Hager seconded the motion. The vote passed unanimously.
4) Discussion and Possible Action to authorize the YCAA President, the Airport Director, or their designated representative, to sign a notice of award to DPE Construction for an amount up to $2,156,525 for the construction of the DCC Apron Rehabilitation/ADOT Grant E4S1X, and to authorize the Airport Director, or her designated representative, to sign all related construction documents contingent upon grant award and final review by Airport staff and Airport Legal Counsel.
Mrs. Wiggins briefed that the bids were received on November 18, 2015. Due to the lowest bidder exceeding the grant award amount, the airport staff requested additional funding. The airport consultants for this project provided recommendation that the low bidder was qualified and the bid was within reason.
Mr. Gourley made a motion to authorize the YCAA President, the Airport Director, or their designated representative, to sign a notice of award to DPE Construction for an amount up to $2,156,525 for the construction of the DCC Apron Rehabilitation/ADOT Grant E4S1X, and to authorize the Airport Director, or her designated representative, to sign all related construction documents contingent upon grant award and final review by Airport staff and Airport Legal Counsel None Mr. Nelson seconded the motion. The vote passed unanimously.
5) Possible executive session for discussion and/or consultation for legal advice with Airport Legal Counsel regarding pending litigation matters in the DBT v. YCAA litigation pursuant to A.R.S. § 38-431.03(A)(3) & (4).
Mr. Benesch briefed on the DBT vs. YCAA Litigation. He explained that Judge Nelson announced on Monday that he is going to retire. The Pretrial Hearing and tentative bench trial dates for an estimated 5 weeks.
6) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant update, SCASDP Grant, overview of projects completed to date, current status of the projects with Acct #2004, Airport Operations, Rolle Field, status of the Airline agreements, update on the GSA/TSA Lease, General Aviation, Airport Marketing/Business development plan, future GA events, and any other Airport Business.
Mr. Workman briefed on the Runway and Taxiway Closures.
Ms. Wiggins gave a general update on current grant and construction projects plus other pertinent activities by the airport staff.
MILITARY LIAISON
Mr. McShane stated they are keeping very busy working towards the Patriots Festival.
CALL TO THE PUBLIC
There was no Public Comment.
ADJOURNMENT
There being no further business before the Board the meeting adjourned at 5:25PM.
// Approved //
Ron Rice
President Yuma County Airport Authority; | |
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