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Meeting Minutes for:
August Board Meeting
Yuma International Airport, Conference Room
Tuesday, August 09, 2016 at 04:00 PM
Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of Directors was called to order at 4:00 PM on August 9, 2016 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Dean Hager, 2nd Vice President.
YCAA DIRECTORS PRESENT WERE:
Dean Hager, 2nd Vice President
Jonathan Matheus, Treasurer
Linda Morgan, Secretary
Ed Whitehead, Director
Randall Nelson, Director
Eric Saltzer, Director
Russell Jones, Director
YCAA DIRECTORS ABSENT WERE:
Ronald Rice, President
Stan Gourley, 1st Vice President
Charles Balch PhD, Director
Dr. Brian Cullen, DMD, Director
ALSO PRESENT WERE:
Gladys Wiggins, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Jason Frost, Chief Technology Officer
Juan Trasvina, Operations Supervisor
Andrea Lopez, Executive Assistant
Sandra Bailey, Finance Specialist
Lt Colonel Andrew Diviney, USMC, Military Liaison exited at 4:55pm
Greg McShane, MCAS Operations Officer exited at 4:55pm
Tom Thompson, 1st Bank Yuma
Ken Scott, ASN Volunteer
Erik Lohman, Public
Tod Obele, Skylancer attended telephonically exited at 4:55pm
CALL TO THE PUBLIC
There was no Public Comment.
APPROVAL OF MINUTES
The 2nd Vice President called for a motion to approve the minutes of the June 14, 2016 Board Meeting. Mr. Jones so moved. Mr. Whitehead seconded the motion. Motion passed unanimously.
REGULAR AGENDA
1) Monthly report by Chief Financial Officer on current financial status and recent activities.
Mr. Hinkle briefed the Board on our current financial status as well as update on leased properties.
There were no questions from the Board.
2) Discussion and Possible Action regarding the GSA/TSA Remodel contract and bidding process.
Ms. Wiggins explained that previously the Airport Staff had briefed on the public construction bid opening that took place on April 26, 2016. This was reported back in May 2016. The lowest qualified bidder was Pilkington Commercial Construction with a bid of $199,000. Unfortunately, the GSA was unable to provide the YCAA with a written notice to precede necessary prior to the original bid timing out. Mrs. Wiggins explained that soon after the original bids had expired, staff began the re-bid process with a pre-bid meeting having been held on August 5, 2016.
Ms. Wiggins concluded by telling the Board that the latest bids will be opened on August 19, followed by an action item at the September meeting to obtain authorization to enter into an agreement to begin the improvements.
3) Discussion and Possible Action to approve the revised 2017-2021 Yuma International Airport Capital Improvement Plan (ACIP) as presented.
Ms. Wiggins briefed that after a second meeting with the FAA, it was recommended for the airport to move the FY16 proposed design and construct project for the Taxiway H1 Rehabilitation project to FY17 to appropriate necessary time for a successful completion but more importantly to have a solid construction bid for grant submission. Ms. Wiggins explained that another factor was that the environmental determination had not been obtained in time for grant submission. Provided was the revised Yuma International Airport 2017-2021 Airport Capital Improvement Program for review. Ms. Wiggins pointed out that no amount of grant funding was being lost; amounts were simply pushed to FY17.
Mr. Matheus made a motion to adopt and approve the revised FY17-FY21 Airport Capital Improvement Plan for Yuma International Airport (ADOT 2018-2022 Airport Capital Improvement Plan for Yuma International Airport) as presented. Mr. Whitehead seconded the motion. The motion passed unanimously.
4) Discussion and Possible Action regarding the necessary finance options for the ADOT awarded grant required to meet the reimbursement contractual agreements.
Ms. Wiggins explained that in July of 2008 the Authority entered into an agreement with 1st Bank Yuma to obtain a “Tax Exempt” line of credit with a maximum limit of $1M. This line of credit was intended to provide necessary funds for contractor payments on ADOT grant funded capital improvement projects during the time it takes for grant reimbursement.
Ms. Wiggins shared that in past the Authority has enjoyed ADOT grant reimbursement turn-around in a matter of weeks. Recently, the Authority learned that the ADOT has been holding grant reimbursements in an effort to relieve a liquidity problem with the Aviation Trust Fund. Ms. Wiggins explained that as of the date of the ADOT owes the Authority $1.632,569 in grant reimbursements including amounts requested as far back as late June of 2016. The Authority received written notice, which was provided to all Board of Directors, explaining that a sweep of the Aviation Trust Fund by the Arizona State Legislature creating a cash flow issue requiring them to put a hold on nearly all grant reimbursement requests until the fund becomes solvent in January or February of 2017. In order to meet the cash flow needs of the construction project, Ms. Wiggins explained the Authority has drawn amounts available on our line of credit which has been maxed out at $1M. Additionally, the Authority has had to utilize the vast majority of its capital reserves to meet the projects financial obligations.
Ms. Wiggins explained that in order to meet our obligations during this ADOT grant funding freeze we have requested that 1st Bank Yuma consider expanding our line of credit to $1.5M, an additional $500,000. 1st Bank Yuma has been receptive to this request and steps are being taken to obtain the necessary approvals to extend an offer in the coming weeks. Management expects to have the necessary approvals in place to being loan modification documents to the Board of Directors at the September 2016 meeting.
5) Discussion and Possible Action on the YCAA policies and procedures for operating permit issuance to mobile aircraft mechanics at Yuma International Airport.
Ms. Wiggins stated in May of 2016 the Authority received a written request by Skylancer, our based FBO providing aircraft maintenance, to look into the possibility that a mobile commercial operation was providing aircraft maintenance on the airfield in direct competition to services they provide. The request pointed out that the mobile maintenance was able to perform commercial services without having to meet the same investment requirements and its continuation allowed competition without an “even playing field”.
Ms Wiggins explained that the Authority had obtained a legal opinion that provided assurances that the Authority had discretion as to the issuance of such a permit in order to provide for what is best for the Airport. Ms. Wiggins explained that staff was looking for guidance from the board as to whether they would direct her to deny such permits during periods in which the Airport had a based aviation maintenance provider or to hold off on action and send the issue to the Strategy Committee for further discussion and analysis.
After much discussion the consensus was to direct staff to take to the Strategic Committee Meeting before the September Board Meeting
6) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant update, overview of projects completed to date, current status of the projects with Acct #2004, Airport Operations, Rolle Field, status of the Airline agreements, update on the GSA/TSA Lease, General Aviation, Airport Marketing/Business development plan, future GA events, and any other Airport Business.
Mr. Trasvina briefed the Directors about current runway and taxiway closures.
Ms. Wiggins gave a general update on current grant and construction projects plus other pertinent activities by the airport staff.
MILITARY LIAISON
Lt Colonel Andrew Diviney stated the Airshow planning is going well. This year it will take place the weekend of March 17.
7) Update on the status of hearing and trial dates regarding pending litigation matters in the DBT v. YCAA litigation.
Ms. Wiggins briefed on the DBT v. YCAA litigation upcoming dates and times.
CALL TO THE PUBLIC
There was no Public Comment.
ADJOURNMENT
There being no further business before the Board the meeting adjourned at 5:20PM.
// Approved //
Linda Morgan
YCAA Secretary | |
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