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Meeting Minutes for:
September 2014 Board Meeting
Yuma International Airport, Conference Room
Tuesday, September 09, 2014 at 04:00 PM
Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Board of the Board of Directors was called to order at 4:00 PM on 09/09/2014 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Robert Ingold, President.
YCAA MEMBERS PRESENT WERE:
Rob Ingold, President
Albert Gardner, 2nd Vice President
Stanley Gourley, Treasurer
Dean Hager, Secretary
Charles Balch PhD, Director
Linda Morgan, Director
Jonathan Matheus, Director (left meeting from 5:05-5:10pm)
Dr. Brian Cullen, DMD, Director
YCAA MEMBERS ABSENT WERE:
Ronald Rice, 1st Vice President
Ed Whitehead, Director
ALSO PRESENT WERE:
Gladys Wiggins, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Lynn Hall, Director of Maintenance
Andrea Lopez, Executive Assistant
Mark Workman, Airport Operations Director
Lt. Col. Weathers, Military Liaison
Wayne Benesch, Airport Counsel
James Combs, Million Air
Tom Thompson, 1st Bank Yuma
Robert Pickels, Yuma County
Joyce Lobeck, Yuma Sun
Ken Scott, ASN Volunteer
Shirley Coleta, Customer
Mel Coleta, Customer
Ida Wilson, Customer
CALL TO THE PUBLIC
Shirley Coleta and Ken Scott made a public comment.
APPROVAL OF MINUTES
The President called for a motion to approve the minutes of the August 12, 2014 Board Meeting. Mr. Gourley so moved. Dr. Balch seconded the motion. Motion passed unanimously.
COMMITTEE REPORT
1) Finance Committee summary of the meetings held on August 14, 2014, August 15, 2014, and August 29, 2014 with possible recommendations in regards to the existing lease agreements and proposed FY15 budget.
Mr. Gardner explained that at the August 14 meeting the Finance Committee was provided the proposed budget which outlined the budget revenues and expenditures projected for 2015. Direction was provided to the airport staff to make necessary adjustments during the committee meeting.
Mr. Gardner provided the summary of the meeting from August 15, 2014 on current lease agreement which discussed the Freeman Holdings request. Mr. Gardner explained the request from Freeman Holdings was for reconsideration to the recent decision on the return of Premises 4 (the Love Hangar).Mr. Gardner provided the information of the proposed recommendation to allow for continued rent relief on Premises 5 and to provide a five year reduction for Premises 4 which would be $3,250 for the first 2 years, $5,000 for the next 3 years, and then at the end of the 5th year revert to the fee schedule for that year in the lease agreement. The impact of this recommendation was discussed and the calculated loss was provided in regards to the FY15 revenue expectations.
The Committee was also informed of the recent decision from Skywest /United Express to stop service and business from YUM to LAX. The impact of their departure will be between $115,000-175,000 and dependent on US Airways interpretation of the current lease agreement on joint and exclusive area cost and division.
At the August 29 meeting the Committee further discussed the current lease agreements, FY15 budget report, and the revised proposed FY15 budget. The committee determined that T&O’s agreement and cost were within reason, the proposed recommendation for the Freeman Holdings lease to reduce rents for Premises 4 and Premises 5 over the next five years, and to recommend the FY15 Budget as presented with exclusive/joint areas as defined in existing lease.
2) Personnel and Elections Committee summary of the meeting held on August 20, 2014 with possible recommendations to the Board of Directors regarding the performance evaluation of the Airport Director and update on the upcoming Board vacancies.
Ms. Wiggins explained that this upcoming year the YCAA has two openings, and one Director for re-election. The two openings are from the resignation of Dr. Gould and the other is due to President Robert Ingold having reached his term limit. The Director up for election is Mr. Ed Whitehead. The committee confirmed Director Whitehead’s desire to be placed on the ballot for consideration to enter into his final term of three years. With only one change to the advertisement, the direction provided suring the committee meeting was to advertise as provided with an informational session on September 17, 2014 and applications due on September 26, 2014.
Mr. Gourley explained that the Committee reviewed the Airport Director's performance and developed a salary recommendation for the fiscal year. The documents provided to the committee were provided to the Board along with the draft contractual agreement for the Baord to review. Airport Counsel developed a contractual agreement to be provided to the Board of Directors as directed and authorized by the current Board President contingent upon review of annual performance and committee recommendation.
Mr. Gourley explained that they will go into executive session to discuss the Airport Directors salary.
REGULAR AGENDA
1) Monthly report by Chief Financial Officer on current financial status and recent activities.
Mr. Hinkle briefed that overall, revenues and expenses were within acceptable parameters as compared to our budget.
2) Discussion and Possible Action on the policies and procedures regarding advertisements for Board vacancies and the annual elections in accordance with YCAA By-Laws.
There was no discussion on the process or procedures in regards to the advertisement of the Board vacancies.
3) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant update, departure/closure of Skywest/United Express from YUM to LAX, removal of modular trailer/offices, overview of projects completed to date, Airport Operations, Rolle Field Hangar Development, Rolle Field Rolle Airfield Masterplan, status of the Airline agreements, and the YCAA advertisement for vacant Board of Directors, FY14 close out, Terminal Restaurant, future GA events and any other Airport Business.
Mr. Workman briefed that the Runways and Taxiways are all open.
Ms. Wiggins gave a general update on current grant and construction projects plus other pertinent activities by the airport staff.
4) Discussion and Possible Action to authorize the YCAA President, the Airport Director, or other designated representative to amend the long term lease agreement for Freeman Holdings’ and further discussion on the current existing sublease and license agreements contingent upon final review by Staff and Airport Counsel.
ACTION
Dr. Balch made a motion to authorize the YCAA President, the Airport Director, or their designated representative to sign a lease amendment for the Freeman Holdings as provided to the Board contingent upon final review by Staff and Airport Counsel. Mr. Hager seconded the motion. There was no discussion on this agenda item. The vote was unanimous.
5) Discussion and Possible Action regarding the performance evaluation for the current Airport Director and to authorize the YCAA President or designated representative on the proposed contractual agreement contingent upon final review by the Personnel Committee Chairman, Airport Director and Airport Counsel. Possible executive session for discussion and/or consideration of proposed compensation for the Airport Director and related personnel matters, and for legal advice with Airport Legal Counsel under the provisions of A.R.S. §§ 38-431.03(A)(1) & (3).
ACTION
Mr. Gourley made a motion to authorize Action to retain the current Airport Director Ms. Gladys Wiggins contingent upon final review by the YCAA President, Personnel Committee Chairman, Airport Director and Airport Counsel. Dr. Balch seconded the motion. Discussion took place in regards to executive session to further evaluate and provide salary figures for Mrs. Wiggins, which will be motioned for after the presentation from the military liaison. The vote was unanimous.
MILITARY LIAISON
Lt. Col. Weathers explained one Harrier Squadron is deploying soon. He stated the Airshow planning is still ongoing. Lt. Col. Weathers briefly discussed the inbound squadrons and new CO for the OT & E Center of Excellence at MCAS Yuma.
EXECUTIVE SESSION
Dr. Balch made a motion to go into Executive Session for discussion and/or consideration of the retention and salary of the Airport Director and related personnel matters, and for legal advice with Airport Legal Counsel under the provisions of A.R.S. §§ 38-431.03(A)(1) & (3) Mr. Hager seconded the motion. The vote was unanimous.
Mr. Ingold excused the Public and Airport Staff at 5:13PM so the Board could enter into an Executive Session.
The Board remained in Executive Session from 5:20PM until 6:19PM.
RECONVENE REGULAR BOARD SESSION
The Board reconvened to regular session at 6:21PM
ACTION ITEMS
Dr. Balch made a motion to approve the new contract as approved in executive session and brought to the Committee for final review. Mr. Gardner seconded the motion. The vote was unanimous.
Dr. Balch made a motion to approve the proposed FY15 budget as presented. Mr. Hager seconded the motion. The vote was unanimous.
ADJOURNMENT
There being no further business before the Board, Dr. Balch made a motion to adjourn Mr. Hager seconded the motion. Ms. Morgan provided information on upcoming community meetings in regards to airport business surrounding military installations in September prior to the meeting concluding. The vote to adjourn was then taken and was unanimous. The meeting adjourned at 6:34PM.
// Approved //
Dean Hager
YCAA Secretary | |
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