05/03/2017

Meeting Minutes for:
Special Board of Directors Meeting
Yuma International Airport, Conference Room
Wednesday, May 03, 2017 at 04:00 PM


Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Special Meeting of the Board of Directors was called to order at 4:00PM on May 3, 2017 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Ronald Rice, President.

YCAA DIRECTORS PRESENT WERE:
Ronald Rice, President
Stan Gourley, 1st Vice President
Dean Hager, 2nd Vice President
Jonathan Matheus, Treasurer
Ed Whitehead, Director
Dr. Brian Cullen, DMD, Director (joined the meeting at 4:10pm)
Randall Nelson, Director
Eric Saltzer, Director
Russell Jones, Director

YCAA DIRECTORS ABSENT WERE:
Linda Morgan, Secretary
Albert Gardner, Director

ALSO PRESENT WERE:
Gladys Wiggins, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Andrea Lopez, Executive Assistant
Stephanie Crawford, Customer Service Representative
Jeff Gapp, Owner of Brewers
Courtney Gapp, Owner of Brewers

CALL TO THE PUBLIC
There was no Public Comment.

APPROVAL OF MINUTES
None

REGULAR AGENDA
1)Discussion and Possible Action to authorize the YCAA President, the Airport Director, or their designated representative to sign Amendment 4 to our existing lease agreement to extend the Jacobs Engineering’s use of the Pappy Boyington hangar for an additional eighteen (18) months with two additional six (6) month options.

Ms. Wiggins explained Jacobs Engineering has requested interest in extending their tenancy at the Pappy Boyington hangar eighteen (18) months to March 31, 2019. Additionally, Jacobs has asked that they be provided two options to further extend their term of six (6) months each. She explained that value of additional rents through March 2019 is $494,843.

Mr. Jones made a motion to authorize the YCAA President, the Airport Director, or their designated representative to sign Amendment 4 to our existing lease agreement to extend the Jacobs Engineering’s use of the Pappy Boyington hangar for an additional eighteen (18) months with two additional six (6) month options. Mr. Gourley seconded the motion. The motion passed unanimously.

2)Discussion and Possible Action to authorize the YCAA President, the Airport Director, or their designated representative to sign a concession agreement for a five (5) year lease with a single two (2) year option with Little Junior Brewers, LLC to operate a food and beverage service concession in the airport passenger terminal building contingent upon final review by Staff and Airport Counsel.

Ms Wiggins, explained that on April 11, 2017, the Airport Authority Board of Directors, at their regular monthly meeting directed Airport Staff to conduct a search for possible concessionaires to replace our previous food and beverage tenant operating in the passenger terminal building.

The owners of Brewers, a local business was selected for consideration by the Board of Directors. Staff believes that the Brewers concept of a family friendly version of a sports bar, with delicious food and good service, has a great chance of success here at the airport as it does on its Avenue B location.

Staff went over the terms of the proposed concession agreement which contains provisions substantially similar to that offered to previous restaurant concessionaires. The basic concept is that the Authority will provide a turn-key restaurant facility in return for a 5% concession and minimum required hours of operation. The concession agreement being proposed is for a term of five (5) years starting June 1, 2017, and contains a single option for an additional two (2) years. As in the past, and as allowed by the Arizona Department of Liquor, the proposed tenant is being offered the opportunity to operate under our liquor license. The proposed agreement includes the premises currently being operated as the Military Comfort Center or MCC. Brewers believes the inclusion of this space is crucial to the success of their operation. If authorized, Ms. Wiggins explained that the MCC would be relocated to the Ocotillo room which was recently vacated by the TSA. The Ocotillo room is adjacent to the passenger screening checkpoint and a great location for the MCC.

As in the past, staff has agreed to expend the necessary resources to change the look and feel of the restaurant to match that of the proposed tenant’s operation. In addition, the transition of the MCC back into service as a restaurant, as originally intended would be necessary. Ms. Wiggins explained how the necessary improvements for this project, as well as the remodel of restrooms on the second floor would be included in its own action item to fund the renovations “off budget”.

Dr. Cullen made a motion to authorize the YCAA President, the Airport Director, or their designated representative to sign a concession agreement with Little Junior Brewers, LLC to operate a food service operation in the airport terminal building contingent upon final review by Staff and Airport Counsel. Mr. Whitehead seconded the motion. The vote passed unanimously.

3) Discussion and Possible Action to authorize the Airport Director to make the necessary improvements in the airport terminal to include but not limited to the updating of the second-floor restrooms, flooring replacement, and the necessary renovation for the new restaurant off budget in the amount not to exceed $100,000.

Ms. Wiggins briefed on the anticipated renovations. She explained in order to complete the renovations staff is asking for the authorization to expend up to $100,000, “off budget”. Ms. Wiggins discussed the nature of the renovations to be addressed and how each element would benefit the travelling public well into the future. Ms. Wiggins explained that an “off budget” authorization to expend essentially authorizes staff to utilize capital reserves for the project. She also presented a few examples of how this process had been used in the past, with success. Ms. Wiggins emphasized that the nature of the project may cost much less than the authorization being sought but with time being of the essence she is requesting the authority to assist in the projects timely execution. She also described the availability of capital reserves as they have been expanded during recent years.

Ms. Wiggins explained how ensuring the establishment of a successful long term restaurant concession is an important goal of the Authority in its efforts to promote and foster civil aviation. If successful over the long term, a successful restaurant tenant could actually drive enplanements by introducing large numbers of the public to our facility.

The Board discussed ideas for a successful operation, as well as ideas for a successful renovation.

Mr. Hager made a motion to authorize the Airport Director to make the necessary improvements in the airport terminal to include but not limited to the updating of the second-floor restrooms, flooring replacement, and the necessary renovation for the new restaurant off budget in the amount not to exceed $100,000. Mr. Gourley seconded the motion. The vote passed unanimously.

CALL TO THE PUBLIC
There was no Public Comment.

ADJOURNMENT
There being no further business before the Board the meeting adjourned at 4:44PM..



// Approved //
Ron Rice
President Yuma County Airport Authority
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