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Meeting Minutes for:
June Board Meeting
Yuma International Airport, Conference Room
Tuesday, June 11, 2019 at 04:00 PM
Call to Order:
CALL TO ORDER
The Yuma County Airport Authority, Inc. (YCAA) Regular Board Meeting of the Board of Directors was called to order at 4:00PM on June 11, 2019 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Albert Gardner 1st Vice President
YCAA DIRECTORS PRESENT WERE:
Albert Gardner, 1st Vice President
Linda Morgan, 2nd Vice President
Eric Saltzer, Treasurer
Russell Jones, Secretary
Bill Craft, Director
Dr. Brian Cullen, DMD, Director
Stanley Gourley, Director
YCAA DIRECTORS ABSENT WERE:
Ronald Rice, President
William Fox, Director
Randall Nelson, Director
Jonathan Matheus, Director
ALSO PRESENT WERE:
Gladys Brown, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Mark Workman, Director of Operations
Andrea Lopez, Executive Assistant
Sandra Bailey, Finance and HR Specialist (exited the meeting at 5:01PM)
Gen Grosse, Property/Community Relations
Colonel David Suggs, USMC, Commanding Officer, MCAS Yuma
Greg McShane, MCAS Operations Officer
Tom Thompson, 1st Bank Yuma
CALL TO THE PUBLIC
There were no Public Comments.
APPROVAL OF MINUTES
The 1st Vice President called for a motion to approve the minutes of the May 14, 2019 Board Meeting. Mr. Gourley so moved. Dr. Cullen seconded the motion. Motion passed unanimously.
Votes in Favor:
Mr. Gardner
Ms. Morgan
Mr. Saltzer
Mr. Jones
Mr. Craft
Dr. Cullen
Mr. Gourley
Votes Opposed: None
COMMITTEE REPORTS
1) Strategic Planning Committee Chair, Russell Jones, provided a summary of the June 10, 2019 meeting, including the following items:
- Design Somerton Airport Runway Improvements – Recommending the cost be included in the Proposed Amended FY19 Budget
- Big Adventure Hangars Lease Extension – Recommending that the Board Authorize its Execution
- Joe Fisher Land Lease – Recommending that the Board Authorize its Execution
- YCAA and Rolle Airfield Master Plan Overview
- YCAA Airport Capital Improvement Plan (ACIP) – Recommending that the Board Authorize its Submission
2) Finance Committee Chair, Eric Saltzer, provided a summary of the June 11, 2019 meeting in which the Committee reviewed the Proposed Amended FY19 Budget in detail and has recommended its adoption.
REGULAR AGENDA
1) Discussion and possible action regarding proposed amendment to Big Adventure Hangars lease agreement with YCAA.
Ms. Brown briefed the Board on the basic elements of the proposed amendment to the existing long term lease. The resulting extension of the lease termination date from May of 2036 to May of 2038 was recommended for authorization by the Strategic Planning Committee.
Mr. Gardner called for a motion to authorize the YCAA President, the Airport Director, or their designated representative to sign Amendment #3 to the existing lease which would extend the original termination date from May of 2036 to May of 2038, contingent upon final review by Airport Staff and Airport Legal Counsel. Mr. Jones so moved. Mr. Gourley seconded the motion. The motion passed unanimously.
Votes in Favor:
Mr. Gardner
Ms. Morgan
Mr. Saltzer
Mr. Jones
Mr. Craft
Dr. Cullen
Mr. Gourley
Votes Opposed: None
2) Discussion and possible action regarding proposed land lease for Joe Fisher to develop an aircraft storage hangar.
Ms. Brown described the land lease proposed with monthly rent of $1,147.50 per month with 3% annual increases over the thirty term, in return for an investment of $1.5M in the development of a 120’ x 120’ aircraft storage hangar. A discussion ensued related to the development and terms contained within the lease proposed agreement which is being recommended for authorization by the Strategic Planning Committee.
Mr. Gardner called for a motion to authorize the YCAA President, the Airport Director, or their designated representative to sign the proposed lease, contingent upon final review by Airport Staff and Airport Legal Counsel. Mr. Jones so moved. Mr. Gourley seconded the motion. The motion passed unanimously.
Votes in Favor:
Mr. Gardner
Ms. Morgan
Mr. Saltzer
Mr. Jones
Mr. Craft
Dr. Cullen
Mr. Gourley
Votes Opposed: None
3) Discussion and possible action regarding proposed amendment to the FY19 Budget.
Ms. Brown briefed the board on the events leading to the necessity to amend the adopted FY19 Budget, including a substantial increase in Commercial Hangar Lease Revenues projected to be received from properties leased on long term agreements. She described how adopting the Proposed Amended FY19 Budget would lead to more meaningful comparison of financial activity against our expectations moving forward, as well as providing authorization to increase the amount of overall expenditures on necessary repairs, airport maintenance and capital improvements. The Proposed Amended FY19 Budget which was recommended for adoption by the Finance Committee contains $4,085,842 of revenues and expenses, an increase of $256,017 from the existing Adopted FY19 Budget.
Mr. Gardner called for a motion to adopt the Proposed Amended FY19 Budget. Ms. Morgan so moved. Mr. Jones seconded the motion. The vote passed unanimously.
Votes in Favor:
Mr. Gardner
Ms. Morgan
Mr. Saltzer
Mr. Jones
Mr. Craft
Dr. Cullen
Mr. Gourley
Votes Opposed: None
4) Monthly report by Chief Financial Officer on current financial status.
Mr. Hinkle, Chief Financial Officer briefed the Board on our current financial status.
MILITARY LIAISON
Colonel David Suggs, USMC, Commanding Officer, MCAS Yuma provided insight to issues and updates at MCAS Yuma.
5) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant updates, an overview of projects underway, airport operations, Rolle Field, airline recruitment and retention efforts, general aviation, future events, and other Airport business.
Mr. Workman, the Airport’s Operations Director provided a presentation on the operational status of the airfield.
Ms. Brown, the Airport Director provided an update on the status of the terminal parking lot project, status of existing tenants, as well as ongoing efforts to attract additional commercial air service. She then briefed the Board on the marketing and community outreach over the past month as well as airport activities scheduled next month.
ADJOURNMENT
There being no further business before the Board the meeting adjourned at 5:13PM.
// Approved //
Russell Jones
Secretary Yuma County Airport Authority; Strategic Planning Committee Chairman | |
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