09/08/2015

Meeting Minutes for:
September Board Meeting
Yuma International Airport, Conference Room
Tuesday, September 08, 2015 at 04:04 PM


Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Board of the Board of Directors was called to order at 4:04 PM on 09/08/2015 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Ron Rice, President.

YCAA MEMBERS PRESENT WERE:
Ronald Rice, President
Stan Gourley, 1st Vice President
Albert Gardner, 2nd Vice President
Dean Hager, Treasurer exits the meeting at 5:17pm
Charles Balch PhD, Director exits the meeting at 5:09pm
Jonathan Matheus, Director
Dr. Brian Cullen, DMD, Director
Eric Saltzer, Director

YCAA MEMBERS ABSENT WERE:
Linda Morgan, Secretary
Randall Nelson, Director
Ed Whitehead, Director

ALSO PRESENT WERE:
Gladys Wiggins, Director
Gerald Hinkle, Jr., Chief Financial Officer
Gen Grosse, Corporate Account Manager
Lynn Hall, Maintenance Director
Maria Gonzalez, Finance
Lt. Col. Andrew Diviney, USMC, Military Liaison
Wayne Benesch, Airport Counsel
Ken Scott, ASN Volunteer

CALL TO THE PUBLIC
One comment card was received by Mr. Ken Ellis of Desert Sun Civitan who provided information about the new organization.

APPROVAL OF MINUTES
The President called for a motion to approve the minutes of the Previous Board Meeting. Mr. Gardner so moved. Dr. Balch seconded the motion. The motion passed unanimously.

COMMITTEE REPORTS
1) Strategic Planning Committee will provide a summary on the August 13, 2015 meeting to include FY 2016 Airport Capital Improvement Program, the current key strategies and business plan to accommodate future growth as well as the forming of partnerships at the Airport.
The Committee Chairman, Dean Hager briefed the Board on the meeting that took place. There was no further discussion.

2) Personnel and Elections Committee will provide a summary of the meeting held on September 3, 2015 with possible recommendations to the Board of Directors regarding the performance evaluation of the Airport Director and update on the upcoming Board vacancies
The Committee Chairman, Stanley Gourley briefed the Board on the meeting that took place. Dr. Cullen expressed intention to remain on the Board. The Board was provided a packet containing FY 15 & FY 16 Airport Director Expectations for review. Ms. Wiggins provided a brief presentation regarding achievements, reflections and future goals. There was no further discussion.

REGULAR AGENDA

1) Monthly report by Chief Financial Officer on current financial status and recent activities.

Mr. Hinkle briefed the Board on our current financial status to include the first nine months of FY15. Mr. Matheus asked for clarification about the interest rate for the Airport’s line of credit, Mr. Hinkle explained the $1M line of credit is tax exempt and is used to cover ADOT grant payments. The current interest rate is 3% which fluctuates. There was no further discussion.

2) Discussion and Possible Action on the policies and procedures regarding advertisements for Board vacancies and the annual elections in accordance with YCAA By-Laws.

A summary was provided in the Committee Report by Stanley Gourley and Gladys Wiggins. Mr. Gourley cited minor changes which exclude active Board members from providing references for interested candidates and references must be local. Mr. Gardner expressed interest in having another General Aviation pilot apply. Mr. Rice suggested Mr. Gardner share amongst the GA community. Ms. Wiggins will direct staff to send the notification to current GA tenants as well as to Mr. Scott so he may share with AOPA members. There was no further discussion.

3) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant update, SCASDP Grant, overview of projects completed to date, current status of the projects with Acct #2004, Airport Operations, Rolle Field, status of the Airline agreements, update on the GSA/TSA Lease, General Aviation, Airport Marketing/Business development plan, future GA events, and any other Airport Business.

Gladys Wiggins gave a general update on current grant and construction projects plus other pertinent activities by the airport staff. There was no further discussion.

MILITARY LIAISON

Lt. Col. Diviney stated that WTI is beginning, there is increased V-22 Osprey traffic, he is re-writing operations manual to keep Osprey traffic from creating FOD, and expressed interest in a site visit of the Defense Contractor Complex.

EXECUTIVE SESSION

Mr. Hager motioned to enter into executive session for discussion and/or consideration related to contractual terms of the Airport Director and related personnel matters, and for possible legal advice with Airport Legal Counsel under the provisions of A.R.S. §§ 38-431.03(A)(1) & (3). Dr. Balch seconded the motion. The vote was unanimous.

Mr. Rice excused the Public and Airport Staff at 5:02 PM so the Board could enter into an Executive Session.

The Board remained in Executive Session from 5:08 PM until 5:48 PM. Mr. Hager and Dr. Balch left during the Executive Session.

RECONVENE REGULAR BOARD SESSION

The Board reconvened to regular session at 5:58 PM

ACTION ITEMS

Mr. Gourley motioned to authorize Action to retain the current Airport Director Ms. Gladys Wiggins with a compensation increase of three percent (3%) to be adjusted in the FY16 approve budget, in addition the Airport Director FY16 Expectations shall include a developed employee bonus plan (up to an approved amount of $60,000), and to complete a wage survey to be presented as well as implemented in FY17. Dr. Cullen seconded the motion. The vote was unanimous.

ADJOURNMENT

There being no further business before the Board, Mr. Gardner made a motion to adjourn Dr. Cullen seconded the motion. The vote was unanimous. The meeting adjourned at 5:59 PM.




// Approved //
Ron Rice
President Yuma County Airport Authority;


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