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Meeting Minutes for:
April Board Meeting
Yuma International Airport, Conference Room
Tuesday, April 11, 2017 at 03:59 PM
Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of Directors was called to order at 3.59PM on April 11, 2017 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Ronald Rice, President.
YCAA DIRECTORS PRESENT WERE:
Ronald Rice, President
Stan Gourley, 1st Vice President
Dean Hager, 2nd Vice President
Linda Morgan, Secretary (exited the meeting at 4:58PM)
Dr. Brian Cullen, DMD, Director
Randall Nelson, Director
Eric Saltzer, Director
Russell Jones, Director
Albert Gardner, Director
YCAA DIRECTORS ABSENT WERE:
Jonathan Matheus, Treasurer
Ed Whitehead, Director
ALSO PRESENT WERE:
Gladys Wiggins, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Andrea Lopez, Executive Assistant (exited the meeting at 5:20PM)
Gabriela Reyes, HR & Finance Manager (exited the meeting at 5:04PM)
Sandra Bailey, Finance and HR Specialist (exited the meeting at 5:04PM)
Gen Grosse, Corporate Account Manager (joined the meeting at 5:20PM)
Greg McShane, MCAS Operations Officer (exited the meeting at 5:22PM)
Wayne Benesch, Airport Legal Counsel
Randy Ottaway, Walker & Armstrong (exited the meeting at 4:43PM)
CALL TO THE PUBLIC
There was no Public Comment.
APPROVAL OF MINUTES
The President called for a motion to approve the minutes of the March 14, 2017 Board Meeting. Mr. Gourley so moved. Dr. Cullen seconded the motion. Motion passed unanimously.
COMMITTEE REPORTS
1) The Finance Committee Chairman was not in attendance so the meeting summary was provided by the Airport Director, Ms. Gladys Wiggins. Ms. Wiggins provided a brief summary of the March 23, 2017 meeting of the Committee including the following topics:
1. FY17 Budget and the Authorities budgeting process.
2. Options available for the paid parking lot.
3. Lease opportunities of the Wrong Way hangar.
4. Expenditure of operational funds dedicated in the FY17 Budget as Capital Outlay.
5. Recent projects as well as upcoming projects to be funded within our operational budget.
2) The Strategic Planning Committee Chairman, 2nd Vice President Dean Hager provided a summary of Committee’s March 28, 2017. His summary of the topics discussed during the meeting included:
1. The current key strategies and business plan to accommodate future growth and the forming of partnerships at the Airport.
2. Updating the Airport Authority’s Bylaws.
3. Aircraft storage facility lease terms and conditions for T-shades and hangars.
4. Permitting of mobile aircraft mechanics on the airfield.
5. Lease opportunities of the Wrong Way Hangar.
6. Status of the Airport Restaurant.
REGULAR AGENDA
1) Discussion and possible action to accept the FY16 Independent Audit Report performed and prepared by Walker & Armstrong.
Mr. Ottaway of Walker and Armstrong provided the Directors with a brief overview of the FY16 independent audit process, the financial statements examined and the results of their examination. In summary, the extensive procedures applied to examine the accuracy of accounting for the years’ transactions, compliance with laws and regulations and systems of internal controls resulted in their issuance of a “clean” audit opinion.
Mr. Hinkle stated he is available to answer questions regarding the Audit Report more in depth if necessary. The Airport Director and the President took a moment to recognize members of the Authority’s finance team and thanked them for their continued success.
Mr. Jones made a motion to accept the FY16 Independent Audit Report from Walker & Armstrong as presented. Mr. Hager seconded the motion. The vote passed unanimously.
2) Monthly report by Chief Financial Officer on current financial status and recent activities.
Mr. Hinkle briefed the Board on the current financial status of the airport, including a presentation of the budget performance of the Authority for the first five months of the fiscal year.
3) Discussion and possible action to accept ADOT Grant Agreement #GRT-17-0006319-T for Rolle Field, contingent upon final review by Airport staff and Airport Legal Counsel.
Ms. Wiggins briefed the Directors on the nature of this grant agreement which differs greatly from the typical airport improvement grant process. Ms. Wiggins described these grants which provide assistance with the burden of pavement maintenance and specifically how they work. The work to be performed by contractors engaged with the ADOT directly is expected to total $86,237.00 of which the YCAA will need to fund $8,623.70, in advance.
Mr. Gardner made a Motion to authorize the YCAA President, Airport Director or the designated representative to sign all necessary documents to sign and accept ADOT Grant Agreement #GRT-17-0006319-T contingent upon final review and approval by Airport Staff and Airport Legal Counsel. Mr. Jones seconded the motion. The vote passed unanimously.
4) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant update, overview of projects completed to date, Airport Operations, Rolle Field, Airline Recruitment and Retention efforts, General Aviation, Airport Marketing/Business development plan, future GA events, and any other Airport Business.
Ms. Wiggins briefed the Runway and Taxiway are all open.
Ms. Wiggins gave a general update on current grant and construction projects plus other pertinent activities by the airport staff.
MILITARY LIAISON
Mr. McShane thanked the Airport for the support of the Airshow. He stated it was a big success. Guinness is still collecting the documentation to see if a record was broken. It will be a few months before it will be announced.
He explained they WTI is in full swing with operations at an all-time high.
He explained a large-scale exercise will be conducted tomorrow, on the MCAS Yuma Base, to include gate closure.
5) Update on the DBT v. YCAA matter. (Update by Airport Legal Counsel)
Mr. Wayne Benesch briefed on the upcoming court date and the motions that have been filed.
PUBLIC COMMENT
There was no Public Comment.
ADJOURNMENT
There being no further business before the Board the meeting adjourned at 5:30PM.
// Approved //
Ron Rice
President Yuma County Airport Authority | |
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| Tue Feb 14, 2023 -- February Board |
| Wed Feb 8, 2023 -- Finance Committee |
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| Thu Jan 19, 2023 -- Strategic Planning Committee |
| Tue Jan 10, 2023 -- January Board |
| Tue Jan 10, 2023 -- Annual Board Meeting 2023 |
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