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Meeting Minutes for:
November Board Meeting
Yuma International Airport, Conference Room
Tuesday, November 08, 2016 at 03:59 PM
Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Board Meeting of the Board of the Board of Directors was called to order at 3:59PM on November 8, 2016 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Ronald Rice, President.
YCAA DIRECTORS PRESENT WERE:
Ronald Rice, President
Stan Gourley, 1st Vice President
Dean Hager, 2nd Vice President
Jonathan Matheus, Treasurer
Linda Morgan, Secretary joined the meeting at 5:09PM
Ed Whitehead, Director
Dr. Brian Cullen, DMD, Director
Randall Nelson, Director
Eric Saltzer, Director
Russell Jones, Director
YCAA MEMBERS ABSENT WERE:
None
ALSO PRESENT WERE:
Gladys Wiggins, Airport Director
Mark Workman, Director of Operations
Andrea Lopez, Executive Assistant
Gabby Reyes, Finance Manager and HR
Tom Thompson, 1st Bank Yuma
Ken Scott, ASN Volunteer
Albert Gardner, EAA
CALL TO THE PUBLIC
There was no Public Comment.
APPROVAL OF MINUTES
The President called for a motion to approve the minutes of the October11, 2016 Board Meeting. Mr. Hager so moved. Dr. Cullen seconded the motion. Motion passed unanimously.
COMMITTEE REPORTS
1) Elections and Personnel Committee will provide a summary on the October 20, 2016 meeting to include the discussion, review, and possible recommendation of applications received for the YCAA Board of Director vacancies.
Mr. Gourley explained the Election and Personnel Committee reviewed each of the applicants and all five up for re-election to ensure they all possessed minimum requirements. Other considerations were board diversity, beneficial skills possibly needed for the future and community Involvement. The Committee recommended all five applicants and all five up for reelection.
REGULAR AGENDA
1) Discussion and Possible Action to elect candidates for the vacant seats on the YCAA Board of Directors in accordance with YCAA By-Laws.
The Directors voted on the new members for the Board.
Andrea Lopez and Gabby Reyes collected and tallied up the votes. Ms. Lopez announced the six elected in alphabetical order by first name with the majority votes. The six voted were Albert Gardner, Dean Hager, Jonathan Matheus, Linda Morgan, Ron Rice and Stanley Gourley
2) Monthly report by Chief Financial Officer on current financial status and recent activities.
Ms. Wiggins briefed the Board on our current financial status as well as update on leased properties. Ms. Wiggins provided the end of year report and summary for fiscal year 2016
3) Discussion and Possible Action to authorize the YCAA President to sign a three year engagement letter with Walker and Armstrong for $49,500 to provide auditing services upon final review by Airport staff and the Airport Legal Counsel.
Ms. Wiggins explained the airport staff has requested from Walker and Armstrong a proposal to provide these services for the next three years. The cost provided was $49,500. The proposed total fixed fee for each of the next three years is $16,000, $16,500 and $17,000. Airport staff believes the previous service by Walker and Armstrong was satisfactory and believes the proposed fees are reasonable. The engagement letter will finalize a three year commitment for our auditing requirements.
Mr. Matheus made a motion to authorize the YCAA President, the Airport Director, or their designated representative to sign a three year engagement letter with Walker and Armstrong for $49,500 to provide auditing services contingent upon final review by Airport staff and the Airport Legal Counsel, and airport staff to go out to bid every ten years. Mr. Gourley seconded the motion. The vote passed unanimously.
4) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant update, overview of projects completed to date, current status of the projects with Acct #2004, Airport Operations, Rolle Field, status of the Airline agreements, update on the GSA/TSA Lease, General Aviation, Airport Marketing/Business development plan, future GA events, and any other Airport Business.
Mr. Workman briefed the Directors that all Runways and Taxiways are currently open and provided closures in the month of November.
Ms. Wiggins provided a general update on current grant, construction projects and other pertinent business activities on going by the airport staff.
5) Update on the status of hearing and trial dates regarding pending litigation matters in the DBT v. YCAA litigation.
The dates were provided to the YCAA Board regarding the pretrial, fact finding and bench trial dates. Ms. Wiggins confirmed the trial dates were still set as previously submitted to begin on November 29, 2016 with presiding Judge Plante and allotted six weeks.
MILITARY LIAISON
There was no Military Liaison in attendance.
CALL TO THE PUBLIC
Mr. Gardner stated he appreciates the opportunity to come back to the Board.
ADJOURNMENT
There being no further business before the Board the meeting adjourned at 4:59PM.
// Approved //
Linda Morgan
YCAA Secretary | |
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| Tue Jan 9, 2024 -- January Board |
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| Tue Nov 14, 2023 -- November Board |
| Mon Oct 30, 2023 -- Strategic Planning Committee |
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| Tue Oct 10, 2023 -- October Board |
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| Tue Sep 12, 2023 -- September Board |
| Mon Aug 28, 2023 -- Special Board |
| Thu Aug 17, 2023 -- Finance Committee |
| Tue Aug 8, 2023 -- August Board |
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| Wed Jun 7, 2023 -- Strategic Planning Committee |
| Tue May 9, 2023 -- May Board |
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| Tue Apr 11, 2023 -- April Board |
| Wed Apr 5, 2023 -- Strategic Planning Committee |
| Tue Mar 14, 2023 -- March Board |
| Tue Feb 14, 2023 -- February Board |
| Wed Feb 8, 2023 -- Finance Committee |
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| Thu Jan 19, 2023 -- Strategic Planning Committee |
| Tue Jan 10, 2023 -- January Board |
| Tue Jan 10, 2023 -- Annual Board Meeting 2023 |
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