06/22/2017

Meeting Minutes for:
Strategic Planning Committee Meeting
Yuma International Airport, Conference Room
Thursday, June 22, 2017 at 12:00 PM

    Call to Order:
    The Yuma County Airport Authority, Inc. (YCAA) Strategic Planning Committee of the Board of Directors was called to order at 12:00 PM on June 22, 2017 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Dean Hager, Chairman.

    YCAA STRATEGY COMMITTEE MEMBERS PRESENT WERE:
    Dean Hager, Chairman (2nd Vice President)
    Ronald Rice, President (via speakerphone)
    Stan Gourley, 1st Vice President (via speakerphone)
    Russell Jones, Director
    Eric Saltzer, Director

    YCAA STRATEGY PLANNING COMMITTEE MEMBERS ABSENT WERE:
    Albert Gardner, Director

    ALSO PRESENT WERE:
    Gerald Hinkle, Jr., Chief Financial Officer
    Gen Grosse, Property/Community Relations
    Jason Frost, Chief Technology Officer
    Bob Linehart, COO Republic Parking
    Don Barrett, SVP Republic Parking
    Graham Leach, RM Republic Parking

    1) Strategic Planning Committee discussion and possible recommendation on the proposal submitted by Republic Parking Management Team for the Airport Parking Lot Management Systems Contract.

    The Committee Chairman, Mr. Hager opened the meeting by recognizing Republic Parking’s history of partnership with the Airport and welcomed their request to present their proposal directly to the Committee. The Chairman then allowed representatives from Republic Parking the opportunity to address the Committee. Mr. Bob Linehart, Chief Operation Officer, began his presentation with a history of his company that includes 27 years managing the terminal parking for YCAA.

    Mr. Linehart presented his proposal to continue as a concessionaire with a “cashierless” parking lot management system in some detail. This proposal was substantially similar to that previously presented to the Committee by YCAA staff with the exception of an option in which the YCAA would invest in the equipment necessary with additional revenues in return. Representatives from Republic expanded their proposal further by describing a fully automated “gated” system that would expand capabilities, including the ability to utilize existing parking fee structures as they exist today. This option would require an investment in equipment totaling $230,500. Mr. Linehart explained that Republic proposed the installation of this system at no cost to the YCAA, or with YCAA making the investment in its entirety. Mr. Linehart further explained that according to his proposal, if Republic invested in the equipment and installation costs, the concessions due YCAA would remain as they exist today. If YCAA were to absorb the cost for system acquisition and installation the concession revenue structure would be modified resulting in additional revenues to YCAA of $45,000 per year, or an estimated $156,000 in total based upon 2016 gross revenues.

    After Republic Parking’s presentation, members of the Committee and YCAA staff engaged in a discussion about the proposal and system details. At the conclusion of this discussion representatives of Republic Parking left the meeting. After some discussion by the Committee members, a unanimous consensus was reached to support the action taken at the June 16, 2017 meeting of the Board of Directors meeting to authorize the investment of approximately $350,000, off-budget, to acquire and install equipment necessary to take over management of the terminal parking lot revenue generation system at the conclusion of Republic Parking’s existing concession agreement.

    ADJOURNMENT
    There being no further business before the Committee, the meeting adjourned at 12:55 PM.




    // Approved //
    Dean Hager
    2nd Vice President; 2nd Vice President, Strategic Planning Committee Chairman


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