| |  |
Meeting Minutes for:
February Board Meeting
Yuma International Airport, Conference Room
Monday, February 12, 2018 at 04:00 PM
Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Board Meeting of the Board of Directors was called to order at 4:00PM on February 12, 2018 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Ronald Rice, President.
YCAA DIRECTORS PRESENT WERE:
Ronald Rice, President
Albert Gardner, 1st Vice President
Linda Morgan, 2nd Vice President
Eric Saltzer, Treasurer (exited the meeting at 5:09PM)
Russell Jones, Secretary
Dean Hager, Director
Jonathan Matheus, Director
Randall Nelson, Director
Stanley Gourley, Director
William Fox, Director
YCAA DIRECTORS ABSENT WERE:
Dr. Brian Cullen, DMD, Director
ALSO PRESENT WERE:
Gladys Wiggins, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Jason Frost, Chief Technology Officer
Mark Workman, Director of Operations
Andrea Lopez, Executive Assistant
Gabby Reyes, Human Resources/Accounting
Sandra Bailey, Finance and HR Specialist
Gen Grosse, Property/Community Relations (joined the meeting at 4:29PM)
Juan Zavala, Janitorial Staff
Lt Colonel David Slay, USMC, Military Liaison
Greg McShane, MCAS Operations Officer
Steve Tait, Walker and Armstrong
Ken Scott, ASN Volunteer
CALL TO THE PUBLIC
There were no Public Comments.
APPROVAL OF MINUTES
The President called for a motion to approve the minutes of the January 9, 2018 Annual Board Meeting. Mr. Hager so moved. Mr. Nelson seconded the motion. Motion passed unanimously.
The President called for a motion to approve the minutes of the January 9, 2018 Regular Board Meeting. Mr. Gardner so moved. Mr. Hager seconded the motion. Motion passed unanimously.
The President called for a motion to approve the minutes of the January 25, 2018 Special Board Meeting. Mr. Jones so moved. Mr. Gardner seconded the motion. Motion passed unanimously.
ANNOUNCEMENTS
1) The YCAA President and Airport Director presented an award to the Airport's “Employee of the Year", to Mr. Juan Zavala. The President and Board expressed their appreciation for all his hard work. Ms. Wiggins provided an overview of the new peer recognized and nominated Employee of the Year Program.
COMMITTEE UPDATES
1) Finance Committee Chair, Eric Saltzer, provided a summary of the February 2, 2018 meeting in which the Committee reviewed Proposed Amendment 7 to the Freeman Holdings of Arizona, LLC Sublease and License Agreement. Mr. Saltzer expressed the Committee’s consensus to support authorization of the Amendment.
REGULAR AGENDA
1) Discussion and possible action to accept the FY17 Independent Audit Report performed and prepared by Walker & Armstrong.
After a brief summary of why the Authority is required to have an independent audit of its finances, system of internal controls and regulatory compliance, Mr. Hinkle, the Authority’s Chief Financial Officer introduced Mr. Steve Tait of Walker and Armstrong who provided the Directors with a brief overview of the FY17 independent audit process, the financial statements and the examination that was performed. Mr. Tait expressed the cooperation his office received during the examination and described its results as having found no instances of non-compliance, no weaknesses in the Authority’s internal control system and expressed his assurance that the financial statements prepared by Airport staff did in fact represent fairly the financial condition of the Authority on September 30, 2017, also known as a “clean” audit opinion.
Mr. Hinkle took a moment to point out a couple important aspects of the financial statement including the Statement of Cash Flows which represented how during the last fiscal year the Authority increased its cash balances by almost $500,000. The Board took a moment to recognize members of the Authority’s finance team and thanked them for their continued success.
Mr. Gourley made a motion to accept the FY17 Independent Audit Report from Walker & Armstrong as presented. Mr. Jones seconded the motion. The motion passed unanimously.
2) Discussion and possible action on Proposed Amendment #7 to Freeman Holdings’ lease agreement with YCAA to reduce the monthly rent on Premises 4, the Love Hangar and Restroom facility, in return for an investment into the fuel farm and extension of the remaining term an additional five years.
Ms. Wiggins briefed the Board on the history surrounding the issues involved resulting in a compromise reached with the principals of Freeman Holdings of Arizona and the Finance Committee. This compromise which will reduce lease rents of Premises 4 in return for an extension to the overall term, and an investment into the Airport’s fuel farm of at least $350,000 resulting in an expansion of fuel storage capacity of at least 40,000 gallons is stipulated in the Proposed Amendment 7 to the existing agreement.
Mr. Jones made a motion to authorize the YCAA President, Airport Director or the designated representative to sign all necessary documents and accept Amendment 7 to the Freeman Holdings of Arizona, LLC Sublease and License Agreement contingent upon final review and approval by Airport Staff and Airport Legal Counsel. Mr. Hager seconded the motion. The motion passed unanimously.
3) Monthly report by Chief Financial Officer on current financial status and recent activities.
Mr. Hinkle, the Airport’s Chief Financial Officer briefed the Board on our current financial status.
4) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant update, overview of projects completed to date, Airport Operations, Rolle Field, Airline Recruitment and Retention efforts, General Aviation, Airport Marketing/Business development plan, future GA events, and any other Airport Business.
Mr. Workman, the Airport’s Operations Director provided a presentation on the operational status of the airfield. He also provided an update on the Taxiway H1 Rehabilitation project.
Mr. Frost, the Airport’s Chief Technology Officer briefed the Board on the status of the parking lot revenue management project.
Ms. Wiggins, the Airport Director provided a brief on the ongoing efforts to attract additional commercial air service and other activities at the airport.
Ms. Grosse, the Airport’s Property/Community Relations Specialist briefed the Board on matters related to marketing and community outreach.
MILITARY LIAISON
Lt Colonel David Slay stated the Airshow is a little over a month away and everything is moving along. He also explained they have being working with the Fairground with respect to filling out the proper paperwork known as the 7460 with the FAA.
CALL TO THE PUBLIC
There were no Public Comments.
ADJOURNMENT
There being no further business before the Board the meeting adjourned at 5:13PM.
// Approved //
Russell Jones
Public Relations Committee Chairman ; Secretary Yuma County Airport Authority | |
| | Other Board Minutes
 | Tue Apr 9, 2024 -- April Board |
| Tue Mar 12, 2024 -- March Board |
| Tue Feb 13, 2024 -- February Board |
 | Thu Feb 8, 2024 -- Finance Committee Meeting Minutes |
| Tue Jan 9, 2024 -- January Board |
| Tue Jan 9, 2024 -- Annual Board Meeting 2024 |
| Tue Dec 12, 2023 -- December Board |
| Tue Nov 14, 2023 -- November Board |
| Mon Oct 30, 2023 -- Strategic Planning Committee |
| Tue Oct 24, 2023 -- Executive Committee |
| Tue Oct 10, 2023 -- October Board |
| Mon Sep 18, 2023 -- Elections and Personnel Committee |
| Tue Sep 12, 2023 -- September Board |
| Mon Aug 28, 2023 -- Special Board |
| Thu Aug 17, 2023 -- Finance Committee |
| Tue Aug 8, 2023 -- August Board |
| Tue Aug 1, 2023 -- Elections and Personnel Committee |
| Tue Jun 13, 2023 -- June Board |
| Wed Jun 7, 2023 -- Strategic Planning Committee |
| Tue May 9, 2023 -- May Board |
| Fri May 5, 2023 -- Finance Committee |
| Tue Apr 11, 2023 -- April Board |
| Wed Apr 5, 2023 -- Strategic Planning Committee |
| Tue Mar 14, 2023 -- March Board |
| Tue Feb 14, 2023 -- February Board |
| Wed Feb 8, 2023 -- Finance Committee |
| Fri Jan 27, 2023 -- Finance Committee |
| Thu Jan 19, 2023 -- Strategic Planning Committee |
| Tue Jan 10, 2023 -- January Board |
| Tue Jan 10, 2023 -- Annual Board Meeting 2023 |
| |