10/13/2015

Meeting Minutes for:
October Board Meeting
Yuma International Airport, Conference Room
Tuesday, October 13, 2015 at 04:04 PM


Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of the Board of Directors was called to order at 4:04 PM on October 13, 2015 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Dean Hager, Treasurer.

YCAA DIRECTORS PRESENT WERE:
Stan Gourley, 1st Vice President attended electronically
Dean Hager, Treasurer
Linda Morgan, Secretary
Charles Balch PhD, Director
Jonathan Matheus, Director
Randall Nelson, Director

YCAA DIRECTORS ABSENT WERE:
Ronald Rice, President
Albert Gardner, 2nd Vice President
Ed Whitehead, Director
Dr. Brian Cullen, DMD, Director
Eric Saltzer, Director

ALSO PRESENT WERE:
Gladys Wiggins, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Mark Workman, Airport Operations Director
Wayne Benesch, Airport Legal Counsel
Ken Scott, ASN Volunteer

CALL TO THE PUBLIC
There was no Public Comment.

APPROVAL OF MINUTES
The Treasurer called for a motion to approve the minutes of the September 8, 2015 Board Meeting. Dr. Balch so moved. Mr. Matheus seconded the motion. Motion passed unanimously.

REGULAR AGENDA
1) Monthly report by Chief Financial Officer on current financial status and recent activities.

Mr. Hinkle briefed the Board on our current financial status to include an update on leased properties.

2) Discussion and Possible Action to authorize the YCAA President, the Airport Director, or their designated representative to sign Amendment #3 to our existing Lease #GS-09B-02290, as amended to extend the termination date from October 31, 2015 to October 31, 2016 for 1,584 square feet of office space for the operation of Transportation Security Administration activities, contingent upon final review by staff and airport legal counsel.

Ms. Wiggins briefed the Board on the current TSA lease agreement, the recent amendments and proposed amendment #3 which will allow for TSA to use the Ocotillo room while the renovations are being made on the offices near the ticket counter.

Dr. Balch made a Motion to authorize the YCAA President, the Airport Director, or their designated representative to sign Amendment #3 to our existing Lease #GS-09B-02290, as amended to extend the termination date from October 31, 2015 to October 31, 2016 for 1,584 square feet of office space for the operation of Transportation Security Administration activities, contingent upon final review by staff and airport legal counsel. Mr. Nelson seconded the motion. The vote passed unanimously.

3) Discussion and Possible Action to Authorize the YCAA President, the Airport Director, or their designated representative to sign a professional services agreement for an amount up to $122,805.00 with Armstrong Consultants, Inc., for the environmental assessment of Rolle Field (ADOT Grant Number E5S2Z) contingent upon grant award, and the final review by staff and airport legal counsel.

Ms. Wiggins briefed the board on the environmental assessment (EA) for Rolle Field and the total estimated cost was estimated at $125,000. The project is funded by an ADOT Grant in the amount of $112,500 with the understanding that the airport is to provide the grant match of $12,500. This EA will assist with the future development and environmental clearances through the Bureau of Reclamation (BOR) as the airfield develops to meet the industry needs and demands.

Ms. Wiggins provided the Board with the report was the initial negotiation by Armstrong Consultants, Inc. It was shared that nine (9) qualified firms were evaluated by a review committee consisting of YCAA Board Director, two local engineers, and an Engineer from Yuma County Engineer . The recommendation was provided to the ADOT project manager who provided the Airport Staff the ability to begin the negotiation. Ms. Wiggins briefed the Board that the final negotiated pricing will be approved by ADOT as well as the contract will be reviewed and executed after the airport staff and legal counsel review.

Ms. Morgan made a Motion to authorize the YCAA President, the Airport Director, or their designated representative to sign a professional services agreement for an amount up to $122,805.00 with Armstrong Consultants, Inc., for the environmental assessment of Rolle Field (ADOT Grant Number E5S2Z) contingent upon grant award, and the final review by staff and airport legal counsel. Dr. Balch seconded the motion. The vote passed unanimously.

4) Discussion and/or consultation for legal advice with Airport Legal Counsel regarding pending litigation matters in the DBT v. YCAA litigation pursuant to A.R.S. § 38-431.03(A)(3) & (4).

Airport Counsel provided a summary of the Arizona Supreme Court hearing on September 29, 2015 related to the DBT vs. YCAA litigation held in Phoenix, Arizona. This hearing consisted of oral arguments in support and opposition of the plaintiff’s appeal of an earlier ruling that Yuma County be removed from the lawsuit. Mr. Benesch shared that the Airport Director and Chief Financial Officer attended the proceedings along with members of the YCAA’s legal team of Kutak Rock.

Mr. Benesch described the proceedings including the fact that the YCAA, nor its legal counsel was directly involved in the hearing, rather members of Yuma County’s legal team attended and presented their case. The decision by the Arizona Supreme Court to either support or overturn the previous decision by a lower court to remove Yuma County from the case is expected to arrive in late December of 2015.

5) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant updates, SCASDP Grant, overview of projects completed to date, current status of investments using Loan #2004, Airport Operations, Rolle Field, status of the Airline agreements, update on the GSA/TSA Lease, General Aviation, Airport Marketing/Business development plan, future GA events, and any other Airport Business.

Gladys Wiggins gave a general update on current grant and construction projects plus other pertinent activities by the airport staff. There was no further discussion.

MILITARY LIAISON
There was no Military Liaison in attendance.

ADJOURNMENT
There being no further business before the Board, Dr. Balch made a motion to adjourn. Mr. Gourley seconded the motion. The vote passed unanimously. The meeting adjourned at 5:01PM.




// Approved //
Linda Morgan
YCAA Secretary & Public Relations and Marketing Committee Chairman ; YCAA Secretary


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