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Meeting Minutes for:
Strategic Planning Committee Meeting
Yuma International Airport, Conference Room
Tuesday, March 28, 2017 at 12:02 PM
Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Strategic Planning Committee of the Board of Directors was called to order at 12:02PM on March 28, 2017 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Dean Hager, Chairman.
YCAA STRATEGIC PLANNING COMMITTEE MEMBERS PRESENT WERE:
Dean Hager, Chairman and YCAA 2nd Vice President
Ronald Rice, Member and YCAA President (exited the meeting at 12:58 PM)
Stan Gourley, Member and YCAA 1st Vice President
Russell Jones, Member and YCAA Director (joined the meeting at 12:10PM)
Albert Gardner, Member and YCAA Director
YCAA STRATEGIC PLANNING COMMITTEE MEMBERS ABSENT WERE:
None
ALSO PRESENT WERE:
Gladys Wiggins, Airport Director
Andrea Lopez, Executive Assistant
Gen Grosse, Property/Community Relations
Gabriela Reyes, HR & Finance Manager
Minda Davy, Airport Legal Counsel
REGULAR AGENDA
1) Discussion and Possible recommendation on the current key strategies and business plan to accommodate future growth and the forming of partnerships at the Airport.
Ms. Wiggins briefed the Committee on the following current YCAA Key Strategies:
1. Expand aviation related business (MCAS, general aviation, government, etc.), maintaining full service fixed base operators, and air freight business opportunities by partnering with existing businesses or attracting new businesses.
2. Stay abreast of community growth and needs by partnering and/or leading with our community for economic development.
3. Market the airport throughout the local and surrounding communities to promote air service, availability of aviation facilities, encourage general aviation, and capabilities for future expansion opportunities.
4. Promote international airport status and seek International flights.
Ms. Wiggins explained the organization’s key strategies provides focus and direction necessary to accomplish its goals. The Committee evaluated the key strategies to determine if they are sufficient or in need of updating.
The consensus of the Committee is to recommend to the Board to keep the existing Key Strategies and recommended re-evaluating the feasibility of Airfreight/Air Cargo operations at Yuma International Airport. The Committee directed staff to begin a market analysis using the former study (if located) and work with local leadership on a new report to the YCAA.
2) Discussion and Possible recommendation regarding updating the Airport Authority’s Bylaws.
Minda Davy, Airport Legal Counsel suggested the Airport’s By Laws should be updated and discussed some of the recommendations.
The consensus of the Committee is for Airport Staff to work with airport counsel, and provide the existing By-Laws and propose revisions to be considered for adoption by the Board of Directors to all Committee Members for review by the May 9, 2017 Board Meeting.
3) Discussion and Possible recommendation on aircraft storage facility lease terms and conditions for T-shades and hangars.
Ms. Wiggins explained the Authority has developed several different leases over the years in order to meet the obligations of the Authority as well as the needs of Airport tenants. The most recent lease document was adopted in an effort to greatly simplify the terms and conditions however falls short of expectations when it comes to specifics. Additionally, revised lease documents have been implemented over the years without engaging in a process to move existing tenants into the latest lease document. As a result a number of different versions of the aircraft storage lease exist today.
Ms. Wiggins further explained in an effort to improve the aircraft storage lease, and ensure fair dealings with all of the Airports tenants, staff is proposing that the Committee develop a new aircraft storage lease which will better meet the needs of our organization, as well as our customers, followed by a process that will ensure that all existing tenants are moved to the latest lease document. This process should involve not only the Authority staff, Directors and legal counsel but the users of the airfield.
The consensus of the Committee is for Airport staff to engage in a process over the next several months to include:
A timeline to accomplish the stated goals as follows:
·Draft GA lease Agreement by June 2017
·Review of Draft by July 2017
·Strategic Planning Committee Meeting to review finalized changes and proposed GA lease agreement by August 2017
·New lease agreement by January 2018
Additional recommendation and considerations were discussed during the committee meeting such as inviting key users of our aircraft storage facilities to assist in the process, to evaluate the resulting aircraft storage lease document along with the possibility of recommending its implementation to the Board of Directors, and to establish a process that will ensure existing tenants are required to move to the new agreement while making the process as easy as possible.
4) Discussion and Possible recommendation regarding the permitting of mobile aircraft mechanics on the airfield.
Ms. Wiggins explained the Authority has a process in place which requires a permit to operate necessary to regulate the performance of commercial MRO services by an individual or company that does not hold a facility lease with the Authority. All commercial activity performed on the airfield must be authorized by the Authority to do so, in accordance with our Minimum Standards. In the absence of a facility lease, this authorization is provided by airport management through what is called a Miscellaneous Operating Permit (MOP).
Ms. Wiggins further explained MOP’s are utilized to regulate a number of airfield commercial operations to include Aircraft Detailing, Mobile Aircraft Mechanics and others. These permits which are issued annually contain regulations designed to ensure important factors are addressed.
The consensus of the Committee is for Airport staff to develop a subcommittee to include Director Jones and Director Gardner who will investigate opportunities to partner with Yuma’s Joint Technical Education District in an effort to provide vocational education. The subcommittee will also explore to have a full time mechanic on the Airport.
5) Discussion and Possible recommendation regarding the lease opportunities of the Wrong Way Hangar.
Ms. Wiggins briefed the committee about an individual who is interested in leasing the Wrong Way Hangar with the potential to sub-lease to other aircraft owners. Ms. Wiggins explained while this is not YCAA’s current policy, it could be considered. Ms. Wiggins explained the negotiation terms and conditions of non-commercial lease of the Wrong Way Hangar which include that all parties are aware of terms and conditions, all aircraft owners are identified and aircraft insured, YCAA deals with a SINGLE party on all issues and YCAA has the ability to terminate without cause if a commercial tenant becomes available.
The committee will allow the airport staff to solicit the facility for noncommercial use with the caveat that any tenant to use it understands the termination clause if a commercial operator or aviation related business is established.
6) Discussion and Possible recommendation regarding the status of the Airport Restaurant.
Ms. Wiggins briefed the committee about the current tenant’s concession agreement. She explained recent events have resulted in the tenant’s verbal notice to Authority staff of their emanate departure and closure of their business on April 7, 2017. The events are out of the control of the Authority. She stated there is no reason to attempt an effort to force them to operate until the termination date on the agreement. Staff has drafted a “Termination Agreement” necessary to memorialize the agreed upon terms of their departure and has provided it to corporate legal counsel for review.
The consensus of the Committee is for Airport staff to advertise the opportunity within the community for recruitment of a new restaurant, and to network and promote the capabilities and advantages for this ready-to-go turnkey facilities. In the interim, the airport staff will employ a part time person to assist with sales of coffee, pastries and snacks prior to flight times for passengers at a small cost. Staff will also make necessary renovations to the facilities.
ADJOURNMENT
There being no further business before the Board the meeting adjourned at 1:57PM.
// Approved //
Dean Hager
2nd Vice President; 2nd Vice President, Strategic Planning Committee Chairman | |
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