02/10/2015

Meeting Minutes for:
February Board Meeting
Yuma International Airport, Conference Room
Tuesday, February 10, 2015 at 04:00 PM


Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Board of the Board of Directors was called to order at 4:02 PM on 02/10/2015 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Ron Rice, President.

YCAA MEMBERS PRESENT WERE:
Ronald Rice, President
Stan Gourley, 1st Vice President
Dean Hager, Treasurer
Linda Morgan, Secretary joined the meeting at 4:02PM
Dr. Charles Balch PhD, Director
Jonathan Matheus, Director
Dr. Brian Cullen, DMD, Director
Randall Nelson, Director
Eric Saltzer, Director

YCAA MEMBERS ABSENT WERE:
Albert Gardner, 2nd Vice President
Ed Whitehead, Director

ALSO PRESENT WERE:
Gladys Wiggins, Director
Gerald Hinkle, Jr., Chief Financial Officer
Mark Workman, Airport Operations Director
Andrea Lopez, Executive Assistant
Gabby Reyes, Office Manager
Maria Gonzales. Bookkeeper
Major John Gibson, USMC, Military Liaison
Rob Ingold
Robert Pickels, Yuma County
Steve Tait, Walker & Armstrong
Tom Thompson, 1st Bank Yuma joined the meeting at 4:12PM
Ken Scott, ASN Volunteer


CALL TO THE PUBLIC

There was no Public Comment.

APPROVAL OF MINUTES
The President called for a motion to approve the minutes of the Annual Board Meeting. Dr. Balch so moved. Mr. Hager seconded the motion. Motion passed unanimously.

The President called for a motion to approve the minutes of the Previous Board Meeting. Mr. Gourley so moved. Mr. Nelson seconded the motion. Motion passed unanimously.

ANNOUNCEMENTS

1) The YCAA will acknowledge the time and commitment Past President Rob Ingold has made while serving on the Airport Authority Board of Directors.

President Rice briefed that Mr. Ingold was elected to the airport's Board of Directors in 2006, serving various roles to include the Board's Vice President and was named President of the Yuma County Airport Authority in 2012.

President Rice presented Mr. Ingold a plaque of appreciation with sincere appreciation of his dedication in upholding the high standards of the Authority and commitment to aviation safety and economic development for Yuma County. Mr. Ingold provided closing comments.

REGULAR AGENDA
1) Discussion and possible action to accept the FY14 Independent Audit Report performed and prepared by Walker & Armstrong.

Ms. Wiggins provided introduction for the annual Independent Audit and the YCAA books and records as required by the By-Laws, Grant funding sources and bank. An in-depth review was performed by Walker & Armstrong. The successful completion of the Independent Audit examined not only the financial transactions but compliance with FAA Grant Assurances as well as other stipulations set forth by a variety of funding sources.

Steve Tait of Walker and Armstrong provided a brief walk thru of the financial audit with the Board of Directors.

Mr. Gourley made a motion to accept the FY 14 Independent Audit Report from Walker & Armstrong as presented. Dr. Balch seconded the motion. The vote was unanimous.

2) Discussion and Recommendation for the committee assignments for the Yuma County Airport Authority.

President Rice has provided the committee assignments for FY 2015 with the opportunity for each committee chairman to fill the vacant seat on the committee with an additional member. It was recommended that the committee consider the vacant seat be filled by an industry leader who has a strong understanding for the specific committee which will contribute to positive input and oversight for committee recommendation to the YCAA Board of Directors for consideration.

3) Monthly report by Chief Financial Officer on current financial status and recent activities.

Mr. Hinkle briefed the Board on our current financial status to include year-end finances as well as update on leased properties.

4) Discussion and Possible Action to authorize the YCAA President, the Airport Director, or their designated representative to sign the five (5) year lease agreement with the FAA for the existing office space located in the Quimby Aviation Center west of the Airport Terminal, contingent upon final review by staff and airport legal counsel.

Ms. Wiggins explained their existing operation was in the Quimby Aviation Center (QAC) just west of the terminal buildingMs. Wiggins provided that the current lease expired in October of 2014 but has continued uninterrupted. The proposed lease provides for another 5 years in their current location, without change to the leased premises. The negotiated rate represents a 3% increase from their current rents with annual increases of 3% for the duration of the agreement rolled into a single flat monthly rate of $1,872.38 per month which is $22,468.60 annually or $14.22 PSFPY.
Mr. Hager made a motion to authorize the YCAA President, the Airport Director, or their designated representative to sign the five (5) year lease agreement with the FAA for the existing office space located in the Quimby Aviation Center west of the Airport Terminal, contingent upon final review by staff and airport legal counsel. Dr. Cullen seconded the motion. The vote was unanimous.

5) Discussion and Possible Action to authorize the YCAA President, the Airport Director, or their designated representative to sign the one (1) year agreement with two (2) renewal options for additional one year terms with Skylancer Aviation, LLC for the Wrong Way Hangar, contingent upon final review by staff and airport legal counsel.

Ms. Wiggins briefed that Skylancer, LLC is an aviation maintenance and repair organization (MRO) currently based out of South Dakota. The owners of the company are interested in starting an MRO here at Yuma International working out of the Wrong Way Hangar. The proposed lease provides for one year followed by two additional one year options. The terms agreed upon for the first year call for a single lump sum rental payment of $30,800 for the hangar, which will include building maintenance and light janitorial for the office portion. The lease dictates that if they do exercise their options, they will be subject to a 3% rental rate increase. Further, Skylancer has committed to a full year of telephone and data service at additional cost. The rental rate is based on $2,800 per month. These terms are similar to the terms approved in 2014 for another tenant who ultimately did not sign.

The proposed lease would have a start date of April 1, 2015. The language contained within the proposed lease restricts their use of the facility to the performance of MRO services only including limits their ability to perform this work only in or around their hangar without the written permission of the Airport Director. Ms. Wiggins explained this will provide options for GA to have work performed on airport for the current non-flyables on the ramp as well as for the other tenants.
Dr. Balch made a motion to authorize the YCAA President, the Airport Director, or their designated representative to sign the one (1) year agreement with two (2) renewal options for additional one year terms with Skylancer Aviation, LLC for the Wrong Way Hangar, contingent upon final review by staff and airport legal counsel. Mr. Gourley seconded the motion. The vote was unanimous.

6) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant update, SCASDP Grant, overview of projects completed to date, Airport Operations, Rolle Field Hangar Development, Rolle Field Rolle Airfield Masterplan, status of the Airline agreements, and the Marketing/Business development plan, future GA events, and any other Airport Business.

Mr. Workman briefed on the Runway and Taxiway Closures.

Ms. Wiggins gave a general update on current grants, construction projects, marketing, and airport activities by the airport staff.

MILITARY LIAISON
Major John Gibson gave a briefing on the upcoming Airshow.

CALL TO THE PUBLIC
There was no Public Comment.

ADJOURNMENT
There being no further business before the Board, Mr. Hager made a motion to adjourn Dr. Balch seconded the motion. The vote was unanimous. The meeting adjourned at 4:52PM.




// Approved //
Linda Morgan
YCAA Secretary


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