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Meeting Minutes for:
September Board Meeting
Yuma International Airport, Conference Room
Tuesday, September 13, 2016 at 04:02 PM
Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Board Meeting of the Board of the Board of Directors was called to order at 4:02PM on September 13, 2016 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Ronald Rice, President.
YCAA DIRECTORS PRESENT WERE:
Ronald Rice, President
Stan Gourley, 1st Vice President
Dean Hager, 2nd Vice President
Jonathan Matheus, Treasurer
Linda Morgan, Secretary
Ed Whitehead, Director
Dr. Brian Cullen, DMD, Director
Randall Nelson, Director
Russell Jones, Director
YCAA MEMBERS ABSENT WERE:
Eric Saltzer, Director
ALSO PRESENT WERE:
Gladys Wiggins, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Gabby Reyes, Office Manager
Juan Trasvina, Operations Supervisor
Andrea Lopez, Executive Assistant
Gen Grosse, Corporate Account Manager
Tom Thompson, 1st Bank Yuma
Albert Gardner, EAA
Ken Scott, ASN Volunteer
Jason Higgins, Lockheed Martin
Ryan Jarvis, Piedmont
Alex Balch
Skyler Balch
CALL TO THE PUBLIC
There was no Public Comment.
APPROVAL OF MINUTES
The President called for a motion to approve the minutes of the August 9, 2016 Board Meeting. Mr. Hager so moved. Mr. Whitehead seconded the motion. Motion passed unanimously.
ANNOUNCEMENTS
1) In recognition of the Yuma Airport Authority’s continuing and unwavering support of Lockheed Martin and the F-35B program aboard MCAS Yuma, Jason Higgins on behalf of Lockheed Martin, would like to present the Yuma International Airport and the Yuma County Airport Authority with two 24 x 36” framed pictures of the F-35B Lightning II aircraft.
Jason Higgins, MCAS Yuma F-35B Site Manager presented two framed graphics in recognition of the Yuma County Airport Authority’s continuing and unwavering support of Lockheed Martin and the F-35B program aboard MCAS Yuma
2) The Airport Staff will introduce the new Station Manager, Mr. Ryan Jarvis for American Airlines Yuma.
Ms. Wiggins introduced Mr. Ryan Jarvis as the new Piedmont Airline’s Station Manager. She stated the YCAA team is extremely pleased Mr. Jarvis accepted the position as Piedmont.
Mr. Jarvis expressed his excitement for joining the Airport team.
3) The YCAA President and Airport Director will present an appreciation plaque to the Dr. Balch’s family for his contributions to the Board.
President Rice presented Ms. Balch and his son Skyler with tokens of appreciation in remembrance of Dr. Balch.
Ms. Balch stated Dr. Balch was proud to be a part of the Airport Board. She expressed her sincere thanks.
COMMITTEE REPORT
1) Finance Committee will provide a summary regarding the FY17 Proposed Budget for the Yuma County Airport Authority as discussed during the August 12, 2016 and August 17, 2016 committee meetings.
Chairman/Treasurer Matheus explained that the Finance Committee met twice regarding the FY17 Budget. He stated the Finance Committee after final review of the proposed FY17 budget recommends that the YCAA Board of Director adopt and approve the FY17 budget as provided to the Board.
REGULAR AGENDA
1) Monthly report by Chief Financial Officer on current financial status and recent activities.
Mr. Hinkle briefed the Board on our current financial status as well as update on leased properties.
Director Jones asked how extensive the waiting list is for the hangars and shades.
Ms. Wiggins explained the Airport has no wait on the T-Shades with one available to date. She explained that the Airport always has a wait for Hero Hangar Bldg A as well as B, and have a few on the list for Building C and D of the Hero Hangars. There are no box or t-hangars available.
2) Discussion and Possible Action to authorize the YCAA President, the Airport Director, or their designated representative, to sign any necessary documents to increase the existing Line of Credit #1712 from $1,000,000 to $1,500,000 contingent upon 1st Bank Yuma final approval and final review by Airport staff and the Airport Legal Counsel .
President Rice stated the bank has increased the Airports line of credit an additional $500,000.
Ms. Wiggins explained the increase was due to help finance the shortfall in ADOT grant reimbursements discussed last meeting. She then explained the terms of the line of credit.
Director Jones made a motion to authorize the YCAA President, and 1st Vice President, the Airport Director, or their designated representative, to sign any necessary documents to increase the existing Line of Credit #1712 from $1,000,000 to $1,500,000 contingent upon 1st Bank Yuma final approval and final review by Airport staff and the Airport Legal Counsel. Director Whitehead seconded the motion. The vote passed unanimously.
3) Discussion and Possible Action to authorize the YCAA President, the Airport Director, or their designated representative to sign all necessary documents to amend the existing GSA Lease Agreement #GS-09P-LAZ03034 to fund necessary TSA tenant improvements, contingent upon final review and approval by Airport Staff and the Airport Legal Counsel.
Ms. Wiggins explained the Amendment #2 provides funding mechanisms for tenant improvements desired for the existing TSA office space. She further explained that Amendment #2 provides $171,790 to be paid to YCAA as work progresses on a reimbursement basis
Director Jones made a motion to authorize the YCAA President, the Airport Director, or their designated representative to sign all necessary documents to amend the existing GSA Lease Agreement #GS-09P-LAZ03034 to fund necessary TSA tenant improvements, contingent upon final review and approval by Airport Staff and the Airport Legal Counsel. Treasurer Matheus seconded the motion. The vote passed unanimously.
4) Discussion and Possible Action to authorize the YCAA President to sign a notice of award to LPC
Construction for an amount up to $179,423 for the construction of the TSA Tenant Improvement project, and to authorize the Airport Director or her designated representative to sign all related construction documents, contingent upon final review and approval by Airport staff and the Airport Legal Counsel.
Ms. Wiggins explained the contract will provide for construction of tenant improvements on the existing space occupied by the TSA. She stated the cost of the improvements to YCAA will be $7,633. She stated the work to be completed in 90 days or less.
2nd Vice President Hager made a motion to authorize the YCAA President to sign a notice of award to LPC Construction for an amount up to $179,423 for the construction of the TSA Tenant Improvement project, and to authorize the Airport Director or her designated representative to sign all related construction documents, contingent upon final review and approval by Airport staff and the Airport Legal Counsel. 1st Vice President Gourley seconded the motion. The vote passed unanimously.
5) Discussion and Possible Action to authorize the YCAA President, the Airport Director, or their designated representative to sign all necessary documents to extend the existing GSA Lease Agreement #GS-09B-02290 Amendment #4 for a nine (9) month extension ending July 2017, contingent upon final review and approval by Airport Staff and the Airport Legal Counsel.
Ms. Wiggins explained the amendment to our existing lease provides a nine (9) month extension to July 2016 for the TSA to operate out of all three offices currently being utilized. This extension will allow the TSA to move operations into the “Ocotillo Room” during construction. The terms of this extension will allow the GSA to end the term, effectively giving back the Ocotillo Room with 30 days’ notice upon completion of the improvements and the Authority obtaining a Certificate of Occupancy.
Director Nelson made a motion to authorize the YCAA President, the Airport Director, or their designated representative to sign all necessary documents to extend the existing GSA Lease Agreement #GS-09B-02290 Amendment #4 for a nine (9) month extension ending July 2017, contingent upon final review and approval by Airport Staff and the Airport Legal Counsel. Director Cullen seconded the motion. The vote passed unanimously.
6) Discussion and Possible Action regarding the proposed FY17 budget as presented by the Finance Committee and Airport Staff.
Ms. Wiggins stated the Finance Committee recommended adoption of the FY17 Proposed Budget of $3,549,468.
1st Vice President Gourley made a motion to adopt and approve the proposed FY17 proposed budget as presented. 2nd Vice President Hager seconded the motion. The vote passed unanimously.
7) Discussion and Possible Action to authorize the YCAA President, the Airport Director, or their designated representative to sign a professional services agreement for an amount up $272,930 with CEI Consultant Engineering Inc., for the design and bidding of the construction for the Taxiway H1 Rehabilitation project, contingent upon final review and approval by Airport Staff and the Airport Legal Counsel.
Ms. Wiggins explained the services contract is with Engineering, Inc. in the amount of $272,930. The language has been modified since the contract was previously authorized by the Board at the May Board Meeting due to the delay in FAA Grant Funding. The work is to begin right away.
Secretary Morgan made a motion to authorize the YCAA President, the Airport Director, or their designated representative to sign a professional services agreement for an amount up $272,930 with CEI Consultant Engineering Inc., for the design and bidding of the construction for the Taxiway H1 Rehabilitation project, contingent upon final review and approval by Airport Staff and the Airport Legal Counsel. 1st Vice President Gourley seconded the motion. The vote passed unanimously.
8) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant update, overview of projects completed to date, current status of the projects with Acct #2004, Airport Operations, Rolle Field, status of the Airline agreements, update on the GSA/TSA Lease, Liquor License update, General Aviation, Airport Marketing/Business development plan, future GA events, and any other Airport Business.
Mr. Trasvina (Airport Operations Supervisor) briefed the Directors that all Runways and Taxiways are open.
Ms. Wiggins gave a general update on current grant, construction projects and other pertinent business activities on going by the airport staff.
MILITARY LIAISON
There was no Military Liaison in attendance.
CALL TO THE PUBLIC
There was no Public Comment.
ADJOURNMENT
There being no further business before the Board the meeting adjourned at 4:58PM.
// Approved //
Linda Morgan
YCAA Secretary | |
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