04/10/2018

Meeting Minutes for:
April Board Meeting
Yuma International Airport, Conference Room
Tuesday, April 10, 2018 at 04:00 PM


Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of Directors was called to order at 4:00PM on April 10, 2018 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding Officer was Ronald Rice, President.

YCAA DIRECTORS PRESENT WERE:
Ronald Rice, President
Albert Gardner, 1st Vice President
Linda Morgan, 2nd Vice President
Eric Saltzer, Treasurer
Jonathan Matheus, Director
Randall Nelson, Director
William Fox, Director (joined the meeting at 4:36PM)

YCAA DIRECTORS ABSENT WERE:
Russell Jones, Secretary
Dr. Brian Cullen, DMD, Director
Dean Hager, Director
Stanley Gourley, Director

ALSO PRESENT WERE:
Gladys D. Brown, CM, CAE, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Mark Workman, Director of Operations
Andrea Lopez, Executive Assistant
Sandra Bailey, Finance and HR Specialist
Lt Colonel David Slay, USMC, Military Liaison
Greg McShane, MCAS Operations Officer
Minda Greene, Airport Legal Counsel
Ken Scott, ASN Volunteer

CALL TO THE PUBLIC
There were no Public Comments.

APPROVAL OF MINUTES
The President called for a motion to approve the minutes of the March 13, 2018 Board Meeting. Mr. Nelson so moved. Mr. Saltzer seconded the motion. Motion passed unanimously.

COMMITTEE REPORTS

1) Strategic Planning Committee Chair, Jon Matheus, provided a summary of the April 6, 2018 meeting.

Director Matheus briefed on the agenda items discussed at the April 6, 2018 Strategic Planning Committee meeting including:

· Airport Capital Improvement Plan Discussion and Review
· Proposed Amended and Restated By-Laws
· YCAA Key Strategies
· Airport Land Issues
· Business Approach and Development

After a brief discussion of the issues involved, Mr. Matheus the Committee’s recommendation that the Amended and Restated By-laws be adopted by the Board of Directors as proposed. Mr. Matheus also indicated the Committee’s support for the authorization of the proposed FAA and ADOT Airport Capital Improvement Plan.

2) Finance Committee Chair, Eric Saltzer, provided a summary of the April 9, 2018 meeting.

Treasurer Saltzer briefed Board on the agenda items discussed at the April 9, 2018 Finance Committee Meeting, including:

· FY18 Six Month Budget Review
· Parking Lot
· Capital Outlay
· Restaurant
· ACIP 2019-2023

After describing the issues address by the Committee related to the investments underway in the passenger terminal parking lot, Mr. Saltzer communicated the Committees support for increasing the authorized amount of off-budget investments from $350,000 to $450,000. The Chairman, Mr. Saltzer also stated his Committee’s recommendation that the Board of Directors approve the FAA and ADOT Airport Capital Improvement Plan, as proposed.

REGULAR AGENDA

1) Monthly report by Chief Financial Officer on current financial status.

Mr. Hinkle, the Airport’s Chief Financial Officer briefed the Board on our current financial status.

2) Discussion and Possible Action to adopt the Yuma International Airport and Rolle Airfield 2019 to 2023 Airport Capital Improvement Plan (ACIP) as presented.

Ms. Brown described the FAA and ADOT 5-year ACIP process. After a discussion of the projects included and various elements of their implications, The President called for a motion.

Mr. Gardner made a motion to adopt the FAA (5-year) FY19 - FY23 Airport Capital Improvement Plan for Yuma International Airport, and the ADOT FY20 - FY24 (5-year) Airport Capital Improvement Plan for Yuma International Airport and Rolle Airfield as presented. Mr. Matheus seconded the motion. The motion passed unanimously.

3) Discussion and possible action to amend YCAA’s Bylaws as presented in the proposed Amended and Restated By-laws.

Ms. Brown provided the Board with a brief explanation regarding why the improvements to the YCAA’s corporate By-laws was initiated and the process that was undertaken including a number of committee meetings and a Special meeting of the Board of Directors. Ms. Brown followed with a description of the improvements contained within the proposed Amended and Restated By-laws and a discussion as to the changes and additions took place.

Minda Davy, Airport Legal Counsel addressed the Board on the language proposed for the election process which contained a simple coin toss to settle a possible tie. Ms. Davy proposed improved language that was agreed to by consensus.

Mr. Gardner made a motion to approve, the Amended and Restated By-laws, as proposed with the exception of including suggested language related to the election process recommended by legal counsel during the presentation. Mr. Matheus seconded the motion. After some discussion, the motion passed unanimously.

4) Discussion and possible action on increasing the amount of authorized “off-budget” investment in the passenger terminal parking lot from $350,000 to $405,000.

As discussed at some length by the Finance Committee Chairman earlier in the meeting, the original scope of work to make the necessary improvements to implement an automated parking lot vehicle storage revenue management system has been completed at a total cost of just over $338,000.

Ms. Brown described additional investments necessary to ensure the safe and secure implementation of the system including additional lighting, signage, and shade structures that are under consideration ensure success. These additional investments when coupled with the need to crack seal and seal coat the entire passenger terminal parking lot would require an additional 100,000 to complete.

Ms. Brown explained the recommendation, supported by the Finance Committee to increase the original “off-budget” investment into the parking lot from $350,000 to $450,000 to make these improvements within the next 30 to 60 days. The additional 100,000 invested would be returned through monthly sinking fund repayments to the airports Capital Reserves over a period of 16 months increasing the period of repayment from 4.5 years to 5 years 9 months.

Ms. Morgan made a motion to approve the increase of the initial off-budget funding for improvements with the automated parking lot collection system from $350,000 to $450,000. Mr. Nelson seconded the motion. The motion passed unanimously.

5) Discussion and possible action on the lease of 52 acres of airport property to the Department of the Navy for a period of 25 years with a single 25 year option period, subject to Airport legal counsel review.

Ms. Brown explained how the County of Yuma has leased to the Department of the Navy over 170 acres of land under or near the “outboard” runway since 1959. This lease contained a number of parcels of land, two of which were included in the County’s lease of the airport to the YCAA. Due to the importance of a particular parcel which included ground directly under the air stations longest runway, a number of years ago, the US Government purchased this land from the County. Since the culmination of this land acquisition, all remaining parcels from this historical lease are under the control of the YCAA. The Department of the Navy and the YCAA have been working on a “no cost” lease agreement in which the Navy would lease the property directly from the YCAA for 25 years with a single 25 year option.

After a description of the terms included in the proposed agreement along with a discussion of other leases and easements of property between the Department of the Navy and the Authority, Mr. Gardner made a motion to authorize the YCAA President, the Airport Director, or their designated representative to sign any and all necessary documents to lease the 52 acres of land to the Department of the Navy contingent upon final review by airport staff and airport counsel. Mr. Matheus seconded the motion. After some discussion about the addition of a formal legal description to be added at a later date, upon receipt, the motion passed unanimously.

6) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant update, overview of projects completed to date, Airport Operations, Rolle Field, Airline Recruitment and Retention efforts, General Aviation, Airport Marketing/Business development plan, future GA events, and any other Airport Business.

Mr. Workman, the Airport’s Operations Director provided a presentation on the operational status of the airfield. He also provided an update on the Taxiway H1 Rehabilitation project.

Ms. Brown, the Airport Director provided a brief on the ongoing efforts to attract additional commercial air service and other activities at the airport. Ms. Brown also briefed the Board on matters related to marketing and community outreach.

MILITARY LIAISON
Lt Colonel David Slay, USMC, Military Liaison described activities occurring on the military side of the airfield and updated the Authority on the attendance at the air show last month.

CALL TO THE PUBLIC
There were no Public Comments.

ADJOURNMENT
There being no further business before the Board the meeting adjourned at 5:07PM.




// Approved //
Ronald Rice
President Yuma County Airport Authority


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