06/16/2017

Meeting Minutes for:
June Board Meeting
Yuma International Airport, Conference Room
Friday, June 16, 2017 at 10:30 AM


Call to Order:

The Yuma County Airport Authority, Inc. (YCAA) Regular Board Meeting of the Board of Directors was called to order at 10:43 AM on June 16, 2017 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Stan Gourley, 1st Vice President.

YCAA DIRECTORS PRESENT WERE:
Stan Gourley, 1st Vice President
Dean Hager, 2nd Vice President
Linda Morgan, Secretary
Ed Whitehead, Director
Eric Saltzer, Director
Albert Gardner, Director
Russell Jones, Director

YCAA MEMBERS ABSENT WERE:
Ronald Rice, President
Jonathan Matheus, Treasurer
Randall Nelson, Director
Dr. Brian Cullen, DMD, Director

ALSO PRESENT WERE:
Gladys Wiggins, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Gen Grosse, Property/Community Relations
Gabby Reyes, Human Resources/Accounting
Mark Workman, Operations Director
Minda Davy, Airport Legal Counsel
James Combs, Million Air Yuma
Ken Scott, ASN Volunteer

CALL TO THE PUBLIC
There was no Public Comment.

APPROVAL OF MINUTES

The 1st Vice President called for a motion to approve the minutes of the Board Meeting. Mr. Hager so moved. Mr. Gardner seconded the motion. Motion passed unanimously.

ANNOUNCEMENTS

1) Acknowledgements of Million Air’s fuel sale accomplishments.

The YCAA Board of Directors and the Airport Staff congratulated General Manager James Combs and the entire Million Air team on their tremendous fuel sales. Million Air sold a record amount of fuel this past April, nearly 630,000 gallons overall. After being recognized, Mr. Combs provided his appreciation for his Million Air team and the YCAA’s partnership over the years.

COMMITTEE REPORT

1) Strategic Planning Committee Chair, 2nd Vice President Hager, asked Ms. Wiggins to provide a summary of the Committee’s June 8, 2017 meeting. Ms. Wiggins went over the meeting agenda including the following topics in some detail which were Airport Capital Improvement Plan (ACIP) Discussion and Review with the Committee as well as the recommendation for the YCAA’s approval of the ACIP as presented. Another items presented was the Taxiway H1 Rehabilitation in which the Committee recommended authorization of Amendment #2 to the YCAA’s consultant agreement for construction oversite, the authorization to enter into a construction contract with DPE to make the improvements and the authorization to accept the related FAA Grant. It was expressed and emphasized to the YCAA Board of Directors that all of these actions are contingent upon receipt of FAA approval and the Grant Funding Award. And the final presentation was the Parking Lot Management Systems in which the Committee recommended the YCAA Board of Directors to authorize the airport staff to expend approximately $350,000, off budget, for improvements necessary to implement a self-managed parking lot revenue collection system. This recommendation is contingent upon recommendation resulting from an additional Committee meeting to be held June 22, 2017 in which Republic Parking System will provide a revised proposal and presentation.

2) Personnel and Elections Committee Chair, 1st Vice President Gourley, provided a summary of a meeting held by the Committee on June 12, 2017. Mr. Gourley described the approach taken by the Committee and items discussed. He stated that the Committee’s recommendation related to the Airport Director performance evaluation and compensation issues would be provided in Executive Session.

REGULAR AGENDA

1) Monthly report by Chief Financial Officer on current financial status and recent activities.

Mr. Hinkle briefed the Board on the current financial status of the airport, including a presentation of the budget performance of the Authority for the first seven months of the fiscal year.

2) Discussion and Possible Action to authorize the YCAA President, the Airport Director, or their designated representative to sign Amendment 2 to our existing agreement for professional services dated September 13, 2016, as amended, adding construction oversight services for the Taxiway H1 Rehabilitation project in the amount of $379,100, contingent upon final review and approval by Airport Staff and Airport Legal Counsel.

Mr. Jones made a motion to authorize the YCAA President, the Airport Director, or their designated representative to sign Amendment 2 to our existing agreement for professional services dated September 13, 2016, as amended, adding construction oversight services for the Taxiway H1 Rehabilitation project in the amount of $379,100, contingent upon final review and approval by FAA, ADOT, Airport Staff and Airport Legal Counsel. Mr. Whitehead seconded the motion. The vote passed unanimously.

3) Discussion and Possible Action to adopt the engineer’s recommendation to accept the lowest qualified bidder for the Taxiway H1 Rehabilitation project and authorize the YCAA President, the Airport Director, or their designated representative to sign a construction contract for the Rehabilitation of Taxiway H1 with DPE Construction, Inc. in the amount of $4,296.172, contingent upon final review and approval by Airport Staff and Airport Legal Counsel.

Mr. Hager made a motion to adopt the engineer’s recommendation to accept the lowest qualified bidder for the Taxiway H1 Rehabilitation project and authorize the YCAA President, the Airport Director, or their designated representative to sign a construction contract for the Rehabilitation of Taxiway H1 with DPE Construction, Inc. in the amount of $4,296,172 contingent upon final review and approval by FAA, ADOT, Airport Staff and Airport Legal Counsel. Ms. Morgan seconded the motion. The vote passed unanimously.

4) Discussion and Possible Action to authorize the YCAA President, Airport Director, or their designated representative to sign all necessary documents to request and accept FAA ACIP Grant AIP 37 Award in the approximate amount of $4,469,265 for the purpose of funding the Taxiway H1 Rehabilitation project, contingent upon final review and approval by Airport Staff and Airport Legal Counsel, and to authorize the Airport Director, or her designated representative, to sign all related contract documents necessary to execute the grant.

Mr. Saltzer made a motion to authorize the YCAA President, Airport Director or their designated representative to sign all necessary documents to request and accept FAA ACIP Grant AIP 37 Award in the approximate amount of $4,469,265 for the purpose of funding the Taxiway H1 Rehabilitation project, contingent upon final review and approval by Airport Staff and Airport Legal Counsel, and to authorize the Airport Director, or her designated representative, to sign all related contract documents necessary to execute the grant. Mr. Jones seconded the motion. The vote passed unanimously.

5) Discussion and Possible Action to approve the off-budget funding of improvements necessary for the YCAA to develop an automated parking lot revenue generation and collection system to be operated by Airport staff upon expiration of our existing concession agreement with Republic Parking Systems in the approximate amount of $350,000.

Mr. Gardner made a motion to approve the off-budget funding of improvements necessary for the YCAA to develop an automated parking lot revenue generation and collection system to be operated by airport staff upon expiration of our existing concession agreement with Republic Parking Systems in the approximate amount of $350,000 contingent upon review of Republic Parking’s counter proposal and recommendation by the Strategy committee to proceed. Mr. Jones seconded the motion as amended.

After the motion, the Board of Directors discussed the available features of the proposed self-managed automated system and related costs. Director Morgan asked if additional personnel were required to implement the proposed system. Ms. Wiggins responded that additional personnel were not required initially, but the situation would be watched closely. She added that management is hopeful that the system will provide additional revenues that could be utilized to add a position in the IT department to assist with the system and other IT related tasks
.
The vote passed unanimously, as amended.

6) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant update, overview of projects completed to date, Airport Operations, Rolle Field, Airline Recruitment and Retention efforts, General Aviation, Airport Marketing/Business development plan, future GA events, and any other Airport Business.

Mr. Workman briefed the Runway and Taxiway are all open however during the Taxiway H1 Rehabilitation Runway 21R-3L would close for approximately a month in August for construction, Taxiway F would remain open for airfield users and there may be a possibility for midfield take offs.

Ms. Wiggins gave a general update on current grant and construction projects and discussed her recent meetings with airlines who are potentially interested in entering the Yuma market in the near future, the airport’s interest in applying for a Small Community Air Service Development Program grant, plus other pertinent activities by the airport staff.

MILITARY LIAISON

Lt Colonel Dane Howell was unavailable to attend the Board meeting.

7) Discussion and Possible Action regarding the performance evaluation, retention and salary of the current Airport Director. Possible executive session for discussion and/or consideration of retention and salary of the Airport Director, and related personnel matters under the provision of A.R.S. §§ 38-431.03(A)(1).

To be provided by the Personnel Committee Chairman for discussion in executive session.

EXECUTIVE SESSION

Mr. Jones made a motion to enter into executive session for discussion and/or consideration of the performance evaluation, retention and salary of the Airport Director and related personnel matters under the provision of A.R.S. §§ 38-431.03(A)(1). Mr. Hager seconded the motion.

Mr. Gardner commended Gladys for her hard work, management, accomplishments and ensuring the Authority has an ongoing fiscal plan for continued success. Mr. Jones added Ms. Wiggins has significantly increased community relationships and partnerships.

The vote passed unanimously to enter into executive session.

Mr. Gourley excused the Public and Airport Staff at 12:12 PM so the Board could enter into an Executive Session. Airport staff Gerald L. Hinkle Jr., CPA the Airport CFO remained for the Executive Session, as did Minda Davy, Airport Legal Counsel.

The Board remained in Executive Session from 12:24 PM until 12:59PM.

RECONVENE REGULAR BOARD SESSION

The Board reconvened to regular session at 1:01 PM.

Mr. Hager made a motion to retain Ms. Wiggins as the Airport Authority’s Airport Director by entering into a new contract to include the terms discussed in Executive Session regarding compensation, terms, and benefits to be effective October 1, 2017, subject to Airport legal counsel review. Mr. Gardner seconded the motion. The vote passed unanimously.

PUBLIC COMMENT

There was no Public Comment.

ADJOURNMENT

There being no further business before the Board the meeting adjourned at 1:02 PM.



// Approved //
Linda Morgan
YCAA Secretary
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