10/11/2016

Meeting Minutes for:
October Board Meeting
Yuma International Airport, Conference Room
Tuesday, October 11, 2016 at 03:59 PM


Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of the Board of Directors was called to order at 3:59PM on October 11, 2016 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Ron Rice, President.

YCAA DIRECTORS PRESENT WERE:
Ronald Rice, President
Stan Gourley, 1st Vice President
Dean Hager, 2nd Vice President
Jonathan Matheus, Treasurer
Linda Morgan, Secretary
Ed Whitehead, Director joined the meeting at 4:37PM
Dr. Brian Cullen, DMD, Director
Randall Nelson, Director
Eric Saltzer, Director

YCAA DIRECTORS ABSENT WERE:
Russell Jones, Director

ALSO PRESENT WERE:
Gladys Wiggins, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Mark Workman, Director of Operations
Andrea Lopez, Executive Assistant
Greg McShane, MCAS Operations Officer
Wayne Benesch, Airport Legal Counsel exited the meeting at 4:33PM
Ken Scott, ASN Volunteer

CALL TO THE PUBLIC
There was no Public Comment.

APPROVAL OF MINUTES
The President called for a motion to approve the minutes of the September 13, 2016 Board Meeting. Dr. Cullen so moved. Mr. Hager seconded the motion. Motion passed unanimously.

REGULAR AGENDA
1) Possible executive session for discussion and/or consultation for legal advice with Airport Legal Counsel regarding pending litigation matters in the DBT v. YCAA litigation pursuant to A.R.S. § 38-431.03(A)(3) & (4).

Mr. Nelson motioned to enter into executive session for discussion and/or consultation for legal advice with Airport Legal Counsel regarding pending litigation matters in the DBT v. YCAA litigation pursuant to A.R.S. § 38-431.03(A)(3) & (4). Mr. Gourley seconded the motion. The vote passed unanimously.

The Board remained in Executive Session from 4:00PM until 4:33PM. Mr. Matheus excused himself from the executive session.

RECONVENE REGULAR BOARD SESSION
The Board reconvened to regular session at 4:37PM. Mr. Matheus rejoined the meeting.

2) Monthly report by Chief Financial Officer on current financial status and recent activities.

Mr. Hinkle briefed the Board on our current financial status. Mr. Matheus asked to see the status of long term debt one year ago. Ms. Wiggins provided the information from the October 2015 meeting. Mr. Matheus asked that staff prepare a comparison of debt service with the Fiscal Year-to-End (FYE) September 2015 vs FYE September 2016 for review at the next meeting.

After review of existing debt, Mr. Rice asked that Ms. Wiggins to continue to address the issue of amounts owed to us from the ADOT Aeronautics department. Ms. Wiggins then updated the Directors on amounts owed to the YCAA by the ADOT. The amount owed to YCAA has climbed to $1,643,000 due to additional requests for reimbursements. Ms. Wiggins went on to describe actions being taken to address the issue by ADOT, including the notice provided to all airports announcing the possible suspension of new grant awards and the rescission of existing grants that have had no action to date. While these actions do not affect YCAA directly, any action taken to reduce ADOT obligations at a time when they owe us a significant amount of money is positive. Ms. Wiggins also informed the Directors that amounts owed to us by ADOT will climb close to $2M in the coming weeks.

Before moving on, Ms. Wiggins shared the news that YCAA had received our written authorization to expend PFC funds on the Blast Shield Apron project which would allow the transfer of over $200,000 from the restricted PFC account into our Capital Reserves.

3) Discussion and Possible Action to authorize the YCAA President, the Airport Director, or their designated representative, to sign a new five year lease with Cox Farm Management for land in the DCC upon final review by Airport staff and the Airport Legal Counsel.

Ms. Wiggins explained Cox Farm Management, LLC previously known as T&O Hay, has a long history of land leases with the YCAA.

Ms. Wiggins explained the proposed lease is for a five year term effective October 1, 2016. This five year term proposed and same terms in previous agreements. Ms. Wiggins explained in depth the terms of the agreement which differed slightly from the information contained within the executive summary due to ongoing negotiations.

Mr. Rice explained that time is of the essence as it is planting season for alfalfa.

Mr. Whitehead made a Motion to authorize the YCAA President, the Airport Director, or their designated representative, to sign a new five year lease with Cox Farm Management, LLC for land in the DCC upon final review by Airport staff and the Airport Legal Counsel. Dr. Cullen seconded the motion. The motion passed unanimously.

4) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant update, overview of projects completed to date, current status of the projects with Acct #2004, Airport Operations, Rolle Field, status of the Airline agreements, update on the GSA/TSA Lease, General Aviation, Airport Marketing/Business development plan, future GA events, and any other Airport Business.

Mr. Workman briefed the Directors that all Runways and Taxiways are currently open.

Ms. Wiggins gave a general update on current grant, construction projects and other pertinent business activities on going by the airport staff.

MILITARY LIAISON
Mr. McShane stated they are knee deep in WTI. He stated Airshow planning is ongoing, with dates set for 17th and 18th of March. He announced that they are working co-event headliners to include our own Blue Air Training. When asked about the possible attempt to smash our existing world record “Wall of Fire” Mr. McShane informed the Directors that an attempt to gather the resources necessary to do just that is underway. They are looking for 65,000 gallons of fuel to make it happen.

CALL TO THE PUBLIC
There was no Public Comment.

ADJOURNMENT
There being no further business before the Board the meeting adjourned at 5:16 PM.




// Approved //
Linda Morgan
YCAA Secretary


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