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Meeting Minutes for:
May Board Meeting
Yuma International Airport, Conference Room
Tuesday, May 10, 2016 at 04:00 PM
Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of the Board of Directors was called to order at 4:00 PM on May 10, 2016 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Ronald Rice, President.
YCAA DIRECTORS PRESENT WERE:
Ronald Rice, President
Stan Gourley, 1st Vice President
Dean Hager, 2nd Vice President exited the meeting at5:14pm
Ed Whitehead, Director
Charles Balch PhD, Director
Dr. Brian Cullen, DMD, Director
Randall Nelson, Director
Russell Jones, Director
YCAA MEMBERS ABSENT WERE:
Jonathan Matheus, Treasurer
Linda Morgan, Secretary
Eric Saltzer, Director
ALSO PRESENT WERE:
Gladys Wiggins, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Jason Frost, Chief Technology Officer
Mark Workman, Director of Operations
Juan Trasvina, Operations Supervisor
Sam Whitfield, Operations Specialist
Gen Grosse, Corporate Account Manager
Wayne Benesch, Airport Legal Counsel
Tom Thompson, 1st Bank Yuma
CALL TO THE PUBLIC
There was no Public Comment.
APPROVAL OF MINUTES
The President called for a motion to approve the minutes of the April 12, 2016 Board Meeting. Dr. Balch so moved. Mr. Hager seconded the motion. Motion passed unanimously.
COMMITTEE REPORTS
1) The Public Relations Committee will provide a summary from the April 21, 2016 meeting to include the discussion, review, and possible recommendations regarding air service retention and recruitment.
Mr. Jones explained the purpose of the meeting was to discuss how to better serve and understand what the Yuma community needs and why they are making decisions to fly elsewhere. Mr. Jones provided the recommendation of the committee that staff was directed to work with the consultants and reach out to community leaders to coordinate a focus group, Future Forum or Town Hall event coordinators to get their stakeholders involved for an expert panel. Mr. Jones explained the objective would be to gather information to create a survey to help with recruitment of airlines.
Dr. Balch stated a place to start with a survey may be the airport’s current ticketed passengers to see why they choose to fly Yuma.
REGULAR AGENDA
1) Monthly report by Chief Financial Officer on current financial status and recent activities.
Mr. Hinkle briefed the Board on our current financial status as well as update on leased properties.
There were no questions from the Board.
2) Discussion and Possible Action regarding recruitment of air service and the retention of the existing airline.
Ms. Wiggins provided an update since the committee met. Ms. Wiggins began the conversation with the consultant from Mead & Hunt, Mr. Jeffrey Hartz, regarding the interest in involving the community to obtain input regarding their air service. Mr. Hartz expressed that small focus group discussion and having key leadership and/or community involvement will be good to have in the steps moving forward to attract additional air service. Ms. Wiggins has scheduled a meeting on Monday, May 16th with Ms. Shelley Mellon regarding the participation with the AZ Town Hall possibly assisting with the focus group on Air Service. Ms. Wiggins explained that the Futures Forum or AZ Town Hall may be a little larger than necessary and that Mr. Hartz recommended having a two (2) day block of presentations to accommodate schedules of the professionals and leaders in our community. The tentative dates were June 27-28, 2016. As the information becomes available, Ms. Wiggins will forward to the Board. The Board agreed with continuing on as the committee recommended and provide updates as necessary.
3) Discussion and Possible Action to Authorize the YCAA President, the Airport Director, or his designated representative to sign a professional services agreement for an amount up $290,000 with CEI Consultant Engineering Inc., for the design, bidding and oversight of the construction for the Taxiway H1 Rehabilitation project, contingent upon grant award and final review by airport staff, FAA/ADOT agencies and the Airport Counsel.
Ms. Wiggins stated airport staff is currently negotiating contract costs with CEI for the rehabilitation of Taxiway H1. An overview on the negotiation process was provided to the Board.
Mr. Hager made a motion to approve the YCAA President, the Airport Director, or their designated representative to sign a professional services agreement for an amount not to exceed $290,000 with CEI Consultant Engineering Inc., for design, engineering plans/reports and bidding assistance for the Taxiway H1 Rehabilitation project, contingent upon grant award and final review by airport staff, FAA/ADOT agencies and the Airport legal counsel. Dr. Balch seconded the motion. The vote passed unanimously.
4) Presentation by the Airport Chief Technology Officer and Airport Director on the performance of the Airport's Solar Power system.
Mr. Frost provided an overview regarding the airport’s terminal solar array system, discussed past, current and future billing and explained anticipated adjustments the airport can expect in future billing. The presentation explained net billing versus net metering of the solar array power. Ms. Wiggins explained that although the Airport is hopeful for immediate results of the billing change, a report will be provided in 60 days on the impact of the code/billing change. Mr. Balch asked what is the monthly cost of the solar and does that payment change with the new billing code. The staff explained the payment to Blue Renewable Energy does not change. Mr. Nelson asked if the airport would be impacted by changes by APS and Solar regulations, it was the understanding of the staff that there should not be any issues however the APS representative communicates any changes. Mr. Hager thanked the airport staff for working on the solar. Clarification was provided to the Board that the installation of the Solar did not cost the airport any investment only the long term set payments over 20 years with approximately 15 remaining. Ms. Wiggins thanked CTO Jason Frost for his assistance as the project manager and point of contact with APS. Additionally, the relationship and communication with APS was excellent during the switch over.
5) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant update, SCASDP Grant, overview of projects completed to date, current status of the projects with Acct #2004, Airport Operations, Rolle Field, status of the Airline agreements, update on the GSA/TSA Lease, General Aviation, Airport Marketing/Business development plan, future GA events, and any other Airport Business.
Mr. Workman briefed the Directors about current runway and taxiway closures and discussed the status of construction on the Jet Blast Apron Rehabilitation project.
Ms. Wiggins gave a general update on current grant and construction projects plus other pertinent activities by the airport staff.
MILITARY LIAISON
There was no Military Liaison in attendance.
EXECUTIVE SESSION
Dr. Balch motioned to enter into executive session for discussion and/or consultation for legal advice with Airport Legal Counsel regarding pending litigation matters in the DBT v. YCAA litigation pursuant to A.R.S. § 38-431.03(A)(3) & (4). Dr. Cullen seconded the motion. The vote passed unanimously.
Mr. Rice excused the Public and Airport Staff at 5:16 PM so the Board could enter into an Executive Session.
The Board remained in Executive Session from 5:24 PM until 6:04 PM.
RECONVENE REGULAR BOARD SESSION
The Board reconvened to regular session at 6:05PM
Dr. Balch motioned to move forward as discussed in Executive Session. Mr. Gourley seconded the motion. The vote passed unanimously.
CALL TO THE PUBLIC
There was no Public Comment.
ADJOURNMENT
There being no further business before the Board the meeting adjourned at 6:05PM.
// Approved //
Ron Rice
President Yuma County Airport Authority | |
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