10/08/2019

Meeting Minutes for:
October Board Meeting
Yuma International Airport, Conference Room
Tuesday, October 08, 2019 at 04:00 PM

    Call to Order:
    The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of Directors was called to order at 4:00PM on October 8, 2019 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Mr. Rice, President.

    YCAA DIRECTORS PRESENT WERE:
    Ronald Rice, President
    Albert Gardner, 1st Vice President
    Linda Morgan, 2nd Vice President
    Eric Saltzer, Treasurer
    Russell Jones, Secretary
    Bill Craft, Director (joined the meeting at 4:03PM)
    William Fox, Director
    Stanley Gourley, Director
    Jonathan Matheus, Director
    Randall Nelson, Director

    YCAA DIRECTORS ABSENT WERE:
    Dr. Brian Cullen, DMD, Director

    ALSO PRESENT WERE:
    Gladys Brown, Airport Director
    Gerald Hinkle, Jr., Chief Financial Officer
    Mark Workman, Director of Operations (joined the meeting at 4:01PM)
    Lynn Hall, Director of Facilities and Maintenance
    Andrea Lopez, Executive Assistant
    Minda Davy, Airport Legal Counsel
    Tom Thompson, 1st Bank Yuma (joined the meeting at 4:14PM)
    Tom Klimek, Armstrong Consultants, Inc.

    CALL TO THE PUBLIC
    There were no Public Comments

    APPROVAL OF MINUTES
    The President called for a motion to approve the minutes of the September 10, 2019 Board Meeting. Mr. Gourley so moved. Mr. Nelson seconded the motion. Motion passed unanimously.

    Votes in Favor:
    Mr. Rice
    Mr. Gardner
    Ms. Morgan
    Mr. Saltzer
    Mr. Jones
    Mr. Fox
    Mr. Gourley
    Mr. Matheus
    Mr. Nelson

    Votes Opposed: None

    REGULAR AGENDA

    1) Monthly report by Chief Financial Officer on current financial status.

    Mr. Hinkle, Chief Financial Officer briefed the Board on our current financial status.

    MILITARY LIAISON
    There was no Military Liaison in attendance.

    2) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This will include, but is not limited to, additional information, FAA and ADOT grant updates, an overview of projects underway, airport operations, Rolle Field, airline recruitment and retention efforts, general aviation, future events, and other Airport business.

    Mr. Workman, the Airport Operations Director, provided a presentation on the operational status of the airfield.

    Ms. Brown, the Airport Director, briefed the Board on the completion of the terminal parking lot project, status of existing tenants, as well as ongoing efforts to attract additional commercial air service. Ms. Brown continued by briefed on the marketing and community outreach over the past month as well as airport activities scheduled next month.

    3) Discussion regarding the status of the Sublease and License Agreement with AQST Space Systems Group, LLC and the possibility of an executive session for discussion and/or consultation for legal advice with Airport Legal Counsel regarding the status of the Sublease and License Agreement with AQST Space Systems Group, LLC under the provision of A.R.S. § 38-431.03(A)(3) & (4).

    Ms. Brown reminded the Board of the briefing that took place during the September 2019 regular meeting. In summary, AQST a tenant in the Joe Foss Hangar Facility has accumulated unpaid amounts due the Authority including lease rents, utilities and other charges totaling $108,631.82 through September of 2019. AQST has expressed interest in terminating their lease, and satisfying amounts due. Staff and legal counsel, at the direction of the Board, has been working on a resolution.

    4) Discussion and possible action regarding the performance evaluation and existing employment contract of the Airport Director. Possible executive session for discussion and/or consideration of the performance evaluation and existing employment contract of the Airport Director, and related personnel matters under the provision of A.R.S. § 38-431.03(A)(1).

    Ms. Brown described the Board’s obligation to perform an annual evaluation process as stipulated in the Airport Director’s employment agreement. The evaluation, performed by the Board of Directors as a whole involves the utilization of an evaluation form which has been disseminated and responses collected by the Election and Personnel Committee Chairman, Mr. Nelson.

    Mr. Rice communicated his desire to discuss both the AQST matter and Ms. Brown’s personnel evaluation in the same Executive Session.

    EXECUTIVE SESSION
    Mr. Rice called for a motion to enter into executive session for discussion and/or consideration of the performance evaluation and existing employment contract of the Airport Director, and related personnel matters under the provision of A.R.S. § 38-431.03(A)(1) and for discussion and/or consultation for legal advice with Airport Legal Counsel regarding the status of the Sublease and License Agreement with AQST Space Systems Group, LLC under the provision of A.R.S. § 38-431.03(A)(3) & (4). As well as for the purpose of discussing the performance evaluation and existing employment contract of the Airport Director, and related personnel matters under the provision of A.R.S. § 38-431.03(A)(1). Mr. Jones so moved. Mr. Craft seconded the motion. The vote passed unanimously.

    Votes in Favor:
    Mr. Rice
    Mr. Gardner
    Ms. Morgan
    Mr. Saltzer
    Mr. Jones
    Mr. Craft
    Mr. Fox
    Mr. Gourley
    Mr. Matheus
    Mr. Nelson

    Votes Opposed: None

    Mr. Rice excused the Public and Ms. Lopez at 4:30PM so the Board could enter into an Executive Session. Ms. Brown and Mr. Hinkle were excused at 5pm at the conclusion of the discussion related to AQST and prior to the discussion related to Ms. Brown’s performance evaluation.

    The Board remained in Executive Session from 4:39PM until 5:29PM.

    RECONVENE REGULAR BOARD SESSION
    The Board reconvened to regular session at 5:30PM. Ms. Brown, Mr. Hinkle and Ms. Lopez rejoined the meeting.

    Mr. Rice called for a motion to approve providing direction to staff regarding financial incentive being provided to the Airport Director as a result of her evaluation as discussed in executive session. Mr. Jones moved. Mr. Matheus seconded the motion. The motion passed unanimously.

    Votes in Favor:
    Mr. Gardner
    Ms. Morgan
    Mr. Saltzer
    Mr. Jones
    Dr. Cullen
    Mr. Fox
    Mr. Gourley
    Mr. Matheus
    Mr. Nelson

    Votes Opposed: None

    CALL TO THE PUBLIC
    There were no Public Comments.

    ADJOURNMENT
    There being no further business before the Board the meeting adjourned at 5:31PM.




    // Approved //
    Russell Jones
    Secretary Yuma County Airport Authority; Strategic Planning Committee Chairman


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