06/14/2016

Meeting Minutes for:
June Board Meeting
Yuma International Airport, Conference Room
Tuesday, June 14, 2016 at 04:00 PM


Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of the Board of Directors was called to order at 4:00PM on June 14, 2016 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Ronald Rice, President.

YCAA DIRECTORS PRESENT WERE:
Ronald Rice, President
Stan Gourley, 1st Vice President
Dean Hager, 2nd Vice President
Jonathan Matheus, Treasurer
Linda Morgan, Secretary
Charles Balch PhD, Director
Dr. Brian Cullen, DMD, Director
Eric Saltzer, Director

YCAA DIRECTORS ABSENT WERE:
Ed Whitehead, Director
Randall Nelson, Director
Russell Jones, Director

ALSO PRESENT WERE:
Gerald Hinkle, Jr., Chief Financial Officer
Mark Workman, Director of Operations
Lynn Hall, Director of Facilities and Maintenance
Andrea Lopez, Executive Assistant
Gen Grosse, Corporate Account Manager
Gabby Reyes, Office Manager
Minda Greene, Airport Legal Counsel
Tom Thompson, 1st Bank Yuma
Ken Scott, ASN Volunteer

CALL TO THE PUBLIC
There was no Public Comment.

APPROVAL OF MINUTES
The President called for a motion to approve the minutes of the May 10, 2016 Board Meeting. Mr. Hager so moved. Mr. Gourley seconded the motion. Motion passed unanimously.

COMMITTEE REPORTS

1) Strategic Planning Committee will provide a summary regarding the Airport Capital Improvement Plan for Yuma International Airport and Rolle Airfield as discussed during the June 1, 2016 committee meeting.

Since Mr. Hager, Committee Chairman was unable to attend the meeting, Mr. Rice explained the Strategic Planning Committee reviewed the Airport Capital Improvement Plan (ACIP) provided to our funding agencies emphasizing that allowances were made for the possible reimbursement to Grand Canyon Airport through the assignment of entitlement funds. A brief discussion ensued regarding the obligation to Grand Canyon Airport. Mr. Hinkle stated the consensus of the Committee was to recommend the Board to approve the presented 5-year ACIP for Yuma International Airport and Rolle Airfield as provided in the Regular Agenda item executive summary.

2) Elections and Personnel Committee will provide a summary, with possible recommendations, regarding the performance evaluation of the Airport Director as discussed during the June 7, 2016 committee meeting.

Mr. Gourley explained the Committee met for the Airport Directors Annual Review. Mr. Gourly described an in depth presentation that was provided by Ms. Wiggins incapsulating her achievements over the year and challenges faced moving forward. Mr. Gourley stipulated that his committee is charged with the evaluation of the Airport Director alone, not the employees which are Ms. Wiggins responsibility. Mr. Gourley stated that his Committee will recommend to the Board of Directors that she be retained and will expand on details related to performance evaluation and recommended changes to her compensation in Executive Session.

REGULAR AGENDA

1) Monthly report by Chief Financial Officer on current financial status and recent activities.

Mr. Hinkle briefed the Board on our current financial status as well as update on leased properties.

Mr. Matheus asked for an update on the lease status of our current tenant of the Joe Foss hangar. Mr. Hinkle stated that it is our understanding that Blue Air Training has in fact received the contract they were seeking but their mission has shifted to another part of the country. He believes Blue Air is working to vacate the facility effective June 30, 2016. Mr. Hinkle also provided Mr. Matheus with additional information related to a couple of other existing tenants.

2) Discussion and Possible action to authorize the Airport Director to sign all related documents for PFC Applications, Federal and State Grant Applications, and other FAA financial documentation, not to include grant acceptance/agreements.

Mr. Hinkle explained that this authorization is necessary to provide evidence to grantor agencies such as the FAA and ADOT that the Airport Director Ms. Wiggins has the authorization to apply for grants, PFC applications and the like. The action was last taken in regards to a previous Airport Director. This authorization will allow for the Airport Director to complete the necessary paperwork for applications but does require any grant acceptance to be brought to the Board for approval.

Dr. Balch made a motion to authorize the Airport Director to sign all related documents for PFC Applications, Federal and State Grant Applications, and other FAA financial documentation, not to include grant acceptance/agreements. Dr. Cullen seconded the motion. The vote passed unanimously.

3) Discussion and Possible Action to adopt the Yuma International Airport 2017-2021 and Rolle Airfield 2018-2022 Airport Capital Improvement Plan (ACIP) as presented.

Mr. Rice stated it is necessary for Board to provide approval of the 5-year ACIP which will allow the Airport Director to submit in the system for programming with both ADOT and FAA agencies.

Mr. Gourley made a motion to adopt the Yuma International Airport 2017-2021 and Rolle Airfield 2018-2022 Airport Capital Improvement Plan (ACIP) as presented. Mr. Hager seconded the motion. The vote passed unanimously.

4) Discussion and Possible Action to authorize the YCAA President, Airport Director or her designated representative to sign all necessary documents to request and accept FAA AIP Grant Award for the approximate amount of $3.5M for the Taxiway H1 Rehabilitation, contingent upon final review and approval by Airport Staff and Airport Legal Counsel, and to authorize the Airport Director, or her designated representative, to sign all related contract documents necessary to execute the grant project, contingent upon final review and approval by Airport Staff and the Airport Legal Counsel.

Mr. Hinkle explained that the Grant Application was submitted to the FAA in the amount of $3.5M for the rehabilitation of spalling issues and section cracks identified on Taxiway H1. The anticipated approval or information regarding Grant submission is expected within the next few weeks. The submitted cost shown within the application is based on estimates for the project and the entitlements available. The airport is responsible for the grant match of 8.94% which is $312,900. The airport will use the PFC program for the grant match once the related PFC application is approved.

Dr. Cullen made a motion to authorize the YCAA President, Airport Director or the designated representative to sign all necessary documents to request and accept FAA AIP Grant Award for the approximate amount of $3.5M for the Taxiway H1 Rehabilitation, contingent upon final review and approval by Airport Staff and Airport Legal Counsel, and to authorize the Airport Director, or her designated representative, to sign all related contract documents necessary to execute the grant project, contingent upon final review and approval by Airport Staff and the Airport Legal Counsel. Mr. Gourley seconded the motion. The vote passed unanimously.

5) Presentation and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, terminal improvements, aviation conferences, meetings and items of interest with the city and county or other federal or state agencies. This presentation will include, but is not limited to, additional information, FAA and ADOT grant update, overview of projects completed to date, current status of the projects with Acct #2004, Airport Operations, Rolle Field, status of the Airline agreements, update on the GSA/TSA Lease, General Aviation, Airport Marketing/Business development plan, future GA events, and any other Airport Business.

Mr. Workman briefed the Directors about current runway and taxiway closures.

Mr. Hinkle gave a general update on current grant and construction projects plus other pertinent activities by the airport staff.

Ms. Grosse briefed on the YCAA Marketing efforts & Community Outreach.

Mr. Hinkle explained that July Meetings prove difficult to obtain a quorum. Staff is requesting that the Board address the possibility of not having a meeting in July of 2016. Mr. Rice stated there has not been a July meeting for several years. Several Board Members explained they will not be available for the scheduled July Board Meeting. The consensus of the Board is the July 12, 2016 Board Meeting be canceled.

MILITARY LIAISON
There was no Military Liaison in attendance.

EXECUTIVE SESSION
Mr. Hager motioned to enter into executive session for discussion and/or consideration of the retention and salary of the Airport Director and related personnel matters under the provisions of A.R.S. §§ 38-431.03(A)(1) & (3). Dr. Balch seconded the motion. The vote was unanimous.

Mr. Rice excused the Public and Airport Staff at 4:51PM so the Board could enter into an Executive Session.

The Board remained in Executive Session from 4.58PM until 5:30PM.

RECONVENE REGULAR BOARD SESSION
The Board reconvened to regular session at 5:31PM

ACTION ITEMS
Mr. Hager made a motion to retain Ms. Wiggins as the Airport Director to include an extension to her existing contract to September 30, 2017, in addition to changes to her compensation as discussed in Executive Session to be effective the first payroll date October 2016. Ms. Morgan seconded the motion. The vote passed unanimously.

CALL TO THE PUBLIC
There was no Public Comment.

ADJOURNMENT
There being no further business before the Board the meeting adjourned at 5:34PM.




// Approved //
Linda Morgan
YCAA Secretary


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