| |  |
Meeting Minutes for:
Strategy Committee
Yuma International Airport, Conference Room
Wednesday, June 19, 2013 at 12:00 PM
Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Strategic Planning Committee of the Board of Directors was called to order at 12:00PM on June 19, 2013 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Albert Gardner, Chairman.
YCAA MEMBERS PRESENT WERE:
Albert Gardner, 1st Vice President
Dean Hager, Secretary
Stanley Gourley, Director exited the meeting at 12:41PM
Bill Gresser, Director Emeritus*
Rob Ingold, President attended electronically
(* Note: The word "Emeritus" is defined as an adjective: 1) Identifying the former holder of an office, ie. a professor. 2) Having retired but retaining a title as an honor. This is different from and should not be confused with an elected directorship as an honorary or special member position that is identified in the by-laws.)
YCAA MEMBERS ABSENT WERE:
Ed Whitehead, Director
ALSO PRESENT WERE:
Gladys Wiggins, Deputy Director
Andrea Lopez, Executive Assistant
Wayne Benesch, Airport Counsel
James Corbett, Director
Ken Scott, ASN Volunteer
Mr. Williams, Airport Director (entered the meeting at 12:58PM)
CALL TO THE PUBLIC
There was no public comment.
REGULAR AGENDA
1) The Strategy Committee may enter Executive Session under the provisions A.R.S. § 38-431.03(A)(1&5) for the Discussion and Review to establish expectations for legal services from the Airport's legal service provider.
Mr. Gardner stated that he did not feel the Committee needed to go into executive session.
There followed a lengthy discussion about the duties of outside counsel and associated legal services. Items discussed included having counsel at Board Meetings, the scope of work in the airport’s legal services contract, and coordination for various legal requirements.
Ms. Wiggins provided a explanation about the airport’s policy for managing professional services contract and the regulatory guidelines in seeking proposals. Mr. Hager noted that the existing contract does not have a fixed duration. Mr. Ingold suggested issuing an RFP on a 3 year basis.
After further discussion Mr. Benesch suggested it would be helpful for him to address why the expenses are what they are but was not comfortable doing it publicly. The Committee decided to go on the next topic before entering into Executive Session.
2) Discussion to establish a policy regarding conex boxes on the Airport.
In 2009, the Board of Directors instructed airport staff to initiate a clean-up campaign to get rid of old equipment, trailers and most of all, the conex boxes. The airport instituted a standard that does not allow conex boxes on the airport.
However, one of our tenants recently asked for permission to bring in a conex box. In his case, during a recent visit to the airport, a DOD inspector informed our tenant that they must install a reinforced container for the storage of explosive material. Our tenant has identified that the most cost effective solution is a specially built conex box that meets DOD's requirements.
However, even good reasons for allowing a conex box on the airport can lead to unacceptable consequences. Conex boxes are like rabbits; they multiply rapidly, sometimes overnight. The question is how can the airport support reasonable requests, such as this one from AirUSA, while preventing an explosion in conex box population?
The main problem with conex boxes is appearance. They are often old, dirty, and rusty. They present an unattractive and unprofessional appearance. Even so, tenants like them because they are inexpensive and make good storage solutions.
On the other hand, we do allow manufactured buildings, such as those in 'Toon Town and in 'Toon Plaza. Those facilities look nice and we take care to keep them that way. We believe it be possible to camouflage a conex box so it looks like a manufactured building. If each conex box was handled in this manner, it could provide our tenants with a way to meet their growth requirements while maintaining the airport's professional appearance.
During a discussion on the subject, Mr. Gresser suggested that staff develop standards and that includes a recurring inspection requirement. He asked if the Airport would require they have a walkway for inspections. Mr. Hager stated the airport should require such a walkway for inspections.
After further discussion, the consensus of the committee was to have staff implement standards to allow conex boxes for exceptional circumstances and only with Board approval on a case-by-case basis. In each case the minimum requirement for adding a conex box must contain sufficient leased land to include a twenty foot wide space on all sides, a concrete base and walkway all the way around. The Airport's staff will be responsible for preparing the site and for adding professional looking siding to match our Toon Town facilities. All costs are to be reimbursed by the tenant, plus fifteen percent, in accordance with the Airport's Minimum Standards.
EXECUTIVE SESSION
Mr. Hager made a Motion to Enter Executive Session in accordance with A.R.S. § 38-431.03(A)(1&5) to discuss legal services. Mr. Gresser seconded the motion. The vote was unanimous.
Mr. Gardner excused the Public and Airport Staff at 12:54PM so the Committee could enter into an Executive Session.
The Committee remained in Executive Session from 1:02PM until 1:35PM.
RECONVENE REGULAR BOARD SESSION
The Board reconvened to regular session at 1:36PM. There was no legal action taken as a result of the deliberation in the executive session.
Mr. Hager made a motion that the Airport Director and the staff develop an RFQ for legal services to be presented back to the next strategy committee. Mr. Gresser seconded the motion. The vote was unanimous.
3) Discussion and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, conferences and meetings and items of interest with the city and county or other federal or state agencies. (Presentation by Airport Director)
Mr. Williams provided the following update:
AIC Naming: The Joe Foss Foundation has approved naming the AIC as the Joe Foss Hangar. Mrs. Didi Foss will participate in the ribbon cutting. He asked the committee for guidance on who we should invite to act as the MC for the evening.
ADJOURNMENT
There being no further business before the Committee the meeting adjourned at 1:42PM
// Approved //
Albert Gardner
First Vice President and Strategy Committee Chairman | |
| | Other Board Minutes
 | Tue Apr 9, 2024 -- April Board |
| Tue Mar 12, 2024 -- March Board |
| Tue Feb 13, 2024 -- February Board |
 | Thu Feb 8, 2024 -- Finance Committee Meeting Minutes |
| Tue Jan 9, 2024 -- January Board |
| Tue Jan 9, 2024 -- Annual Board Meeting 2024 |
| Tue Dec 12, 2023 -- December Board |
| Tue Nov 14, 2023 -- November Board |
| Mon Oct 30, 2023 -- Strategic Planning Committee |
| Tue Oct 24, 2023 -- Executive Committee |
| Tue Oct 10, 2023 -- October Board |
| Mon Sep 18, 2023 -- Elections and Personnel Committee |
| Tue Sep 12, 2023 -- September Board |
| Mon Aug 28, 2023 -- Special Board |
| Thu Aug 17, 2023 -- Finance Committee |
| Tue Aug 8, 2023 -- August Board |
| Tue Aug 1, 2023 -- Elections and Personnel Committee |
| Tue Jun 13, 2023 -- June Board |
| Wed Jun 7, 2023 -- Strategic Planning Committee |
| Tue May 9, 2023 -- May Board |
| Fri May 5, 2023 -- Finance Committee |
| Tue Apr 11, 2023 -- April Board |
| Wed Apr 5, 2023 -- Strategic Planning Committee |
| Tue Mar 14, 2023 -- March Board |
| Tue Feb 14, 2023 -- February Board |
| Wed Feb 8, 2023 -- Finance Committee |
| Fri Jan 27, 2023 -- Finance Committee |
| Thu Jan 19, 2023 -- Strategic Planning Committee |
| Tue Jan 10, 2023 -- January Board |
| Tue Jan 10, 2023 -- Annual Board Meeting 2023 |
| |