08/08/2006

Meeting Minutes for:
YCAA Monthly Board Meeting
Yuma International Airport, Conference Room
Tuesday, August 08, 2006 at 04:00 PM

Call to Order:
CALL TO ORDER
The Yuma County Airport Authority, Inc. (YCAA) Regular Meeting of the Board of Directors was called to order at 4:00 P.M. in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Harry Hengl, President.

YCAA MEMBERS PRESENT WERE:
Harry Hengl, President
Karl Moedl, 1st Vice President
Gary Magrino, 2nd Vice President
David Egeberg, Treasurer
Mark Pancrazi, Secretary
Les Lewis, Director
Ron Rice, Director
John Sternitzke, Director
Bill Gresser, Director
Troy Edwards, Director

ALSO, PRESENT WERE:
Floyd Best, Airport Director
Darryl Thompson, Deputy Airport Director
Gerald Hinkle, Jr., Director of Finance & Administration
Brian Thompson, Airport Operations Director
Bill Dieckhoff, YCAA Attorney
Jennifer Egeberg, Executive Assistant
Angie Camarena, Restaurant Supervisor
Bob Linehart, Republic Parking System
Paul Rachels
Greg Ferguson
Hayley Greenwell
Dale Borgman
John Ewing

B. APPROVAL OF MINUTES
1. The President called for a motion to approve the minutes of the Regular Board Meeting of July 11, 2006. Mr. Gresser so moved. Mr. Rice seconded the motion. Motion passed unanimously.

2. The President called for a motion to approve the minutes of the Special Board Meeting of July 18, 2006. Mr. Lewis so moved. Mr. Moedl seconded the motion. Motion passed unanimously.

C. COMMITTEE REPORTS

1. Finance Committee – Dave Egeberg
The Finance Committee did not meet but plans to meet this month to go over the 2007 budget. The Airport Finance Director provided the Board with a summary of the airport finances through the month of July.

2. Development Committee - Mark Pancrazi
Mr. Pancrazi – No Report.

3. Leasing Committee – Waldo Israel
Mr. Rice reported that the Leasing Committee met on August 3, 2006 to go over several issues a few of which are presented as action items. First Mr. Rice informed that Board that subsequent to their recent approval of Fed Ex Amendment to Lease #9 at a previous regular meeting, staff had received a request to modify a single provision contained therein related to the timing of their acceptance of a new facility if indeed one was offered to them in accordance with the existing agreement. Their request was to increase the number of days to respond from 30 to 90. Mr. Rice stated that the Committee recommends that under action items, the Board of Directors Authorize the President to execute Fed Ex Amendment to Lease #9 as presented.

Mr. Rice then discussed the recent request by Republic Parking System to adjust the rates charged in the parking lot.

Mr. Rice introduced Mr. Bob Linehart representing Republic Parking System. Mr. Linehart gave a presentation which compare current rates against similar markets and went over a comparison between the current rates at YIA and the rates contained within his request. Mr. Linehart pointed out that the new rates would reduce the cost of parking in the short term lot for the first two hours. After Mr. Linehart’s presentation, Mr. Rice pointed out that while it was not unanimous, the Committee does however recommend that the Board of Directors, under action items, authorize staff to provide Republic Parking System with written consent to adjust their rates in accordance with their request.

Mr. Rice then described notice staff has received from FSH Communications related to their agreement to provide public pay telephones and related telephone service in the airport terminal building. Mr. Rice described their request to remove all of the existing sixteen pay phones except for two of our choice. These two pay phones would continue to be provided by, maintained by and all costs paid by FSH Communications, with the Authority receiving a small amount of the gross revenue. The Authority was presented with an option to keep additional phones, but without revenue sharing and with a monthly cost to be paid by the Authority. Mr. Rice described evidence presented by staff that the public pay telephones are used very infrequently due to the emergence of cell phones in our society. Mr. Rice stated that the Committee recommends, under action items, that the Board of Directors authorize staff to enter into a new agreement with FSH Communications for the two telephones as described, one located outside the
terminal building and one located within the terminal building with TDD capabilities.

4. Marketing Committee - Dunbar Norton
Mr. Norton (not present) – No Report.

5. Personnel & Elections Committee – Waldo Israel
Mr. Rice reported that the Personnel & Elections Committee Board of Directors applicants from last year will be contacted for their participation in this year’s upcoming elections. An advertisement in the newspaper will run once in August and twice in September to invite interested community members to submit an Application for Nomination for the Board of Directors. Applicants from prior years will be asked to submit an updated application.

6. By-Laws Committee – Troy Edwards
Mr. Edwards – No Report.

7. Retail Services Committee - Bill Gresser
Mr. Gresser – No Report.

8. Publicity Committee - Bill Gresser
Mr. Gresser – No Report.

9. Legislative Affairs Committee – Robert McLendon
Mr. McLendon (not present) – No Report.

D. REPORTS BY STAFF – Floyd Best, Airport Director

1. Operational Status.

a. Airport Security Upgrades
· Mr. Best reported that the RFP process has been completed, a contractor has been selected and a contract has been awarded to Tatus Government Systems. They are set to begin work on the Security Upgrades on August 14th with an expected completion date of October 27th.

b. General Services Contractor Selection
· The Draft Airport General Services Contract has been forwarded to the FAA for approval. An Action Item will be presented to the Board to authorize the President to sign a contract with Coffman Associates for Airport General Services upon approval by the FAA.

c. EA General Aviation Property Acquisition FAA Grant Award
· The FAA is in the process of preparing a grant offer to fund an Environmental Assessment for the acquisition of land for GA development. An Action Item will be presented to the Board to authorize the President to accept the FAA grant AIP #27 for the EA for General Aviation Property Acquisition upon receipt of the grant offer from the FAA.

d. 40th St Cargo Ramp FAA Grant Award

· The FAA is in the process of preparing a grant offer to fund the development of the 40th Street Cargo Ramp. An Action Item will be presented to the Board to authorize the President to accept the FAA grant AIP #26 for the 40th Street Cargo Ramp upon receipt of the grant offer from the FAA.

e. Commercial Air Carrier
· Operational Activity
Mr. Hinkle reported the Operational Activity through June 2006. Year to date enplanements were down 2.08%, with US Airways up 3.62% and United Express down 13.43%. Year to date deplanements were down 2.13%, with US Airways up 3.56% and United Express down 13.69%. Year to date landings were up 2.63%, with US Airways up 3.44% and United Express up 1.62%.

f. Commercial Services
· Rental Car gross revenue year to date through June 2006: up 12.18%
· Parking Lot gross revenue year to date through June 2006: down 5.00%
· Fuel Flowage total gallons sold year to date through June 2006: down 21.56%
· Air Cargo for year to date through June 2006 tonnage: up 12.34%
· U.S. Customs Clearance year to date through July 2006: up 11.00%.

E. MILITARY LIAISON
· Mr. Mills was not present. Mr. Best relayed from Mr. Mills that runway 21R-3L will open for use of WTI through September and close to continue the modifications for completion in October. Subsequent to the completion of modifications on runway 21R-3L, similar modifications will begin on runway 21L-3R.

F. ACTION ITEMS

1. The President called for a motion to authorize the President to enter into a contract with Coffman Associates for Airport General Services upon approval by the FAA. Mr. Rice so moved. Mr. Gresser seconded the motion. Motion passed unanimously.

2. The President called for a motion to authorize the President to accept the FAA grant AIP #27 for the EA for General Aviation Property Acquisition upon receipt of grant offer from the FAA. Mr. Edwards so moved. Mr. Rice seconded the motion. Motion passed unanimously.

3. The President called for a motion to authorize the President to accept FAA grant AIP #26 for the 40th Street Cargo Ramp upon receipt of grant offer from the FAA. Mr. Magrino so moved. Mr. Edwards seconded the motion. Motion passed unanimously.

4. The President called for a motion to authorize the President to execute the Fed Ex Lease Amendment #9 as modified. Mr. Lewis so moved. Mr. Rice seconded the motion. Motion passed unanimously.

5. The President called for a motion to authorize YCAA staff to provide Republic Parking System, Inc. written consent to adjust its rates, in accordance with its request. Mr. Rice so moved. Mr. Gresser seconded the motion. Motion passed unanimously.

6. The President called for a motion to authorize YCAA staff to enter into an agreement with FSH Communications to retain two public pay telephones under the terms presented. Mr. Magrino so moved. Mr. Rice seconded the motion. Motion passed unanimously.

G. CALL TO PUBLIC
No response from public.

H. EXECUTIVE SESSION
The President called for a motion to enter into an Executive Session of the YCAA Board of Directors as stated on the agenda. Mr. Gresser so moved. Mr. Edwards seconded the motion. Motion passed unanimously.

I. RECONVENE REGULAR BOARD MEETING
Regular Board Meeting reconvened.

J. ADJOURNMENT
There being no further business before the YCAA. The President called for a motion to adjourn. Mr. Gresser so moved. Mr. Rice seconded the motion. Motion passed unanimously. Meeting adjourned at 5:55 pm.



// Approved //
Floyd Best
Airport Director
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