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Meeting Minutes for:
Monthly Board Meeting
Yuma International Airport, Conference Room
Tuesday, June 08, 2010 at 04:00 PM
Call to Order:
CALL TO ORDER
The Yuma County Airport Authority, Inc. (YCAA) Regular Board of the Board of Directors was called to order at 4:00 PM on Jun 8, 2010 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was William Gresser, President.
YCAA MEMBERS PRESENT WERE:
William Gresser, President
Rob Ingold, 1st Vice President
Albert Gardner, 2nd Vice President
Ed Whitehead, Treasurer
Dr. Brian Cullen, Secretary
Harry Hengl, Director
Jeanine Rhea, Director
Mike Taylor, Director
Jesse Haines, Director
Mikel Smith, Director
Larry Gould, Director
ALSO PRESENT WERE:
Mr. Williams, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Gladys Wiggins, Airport Operations Director
Lynn Hall, Director of Maintenance
Gen Grosse, Corporate Account Manager
Andrea Lopez, Executive Assistant
Adriana Alcalde, Customer Service Representative
Lt. Col. Workman, Military Liaison
Greg McShane, MCAS Operations Officer
Greg LaVann, GYEDC
Wayne Benesch, Airport Counsel
Joe Gamez, CareFlight
Corrin Koehler, CareFlight
Brittney Colwell, CareFlight
Gill Garza, Garza Aviation
Bill Sims, Big Adventure Hangars
Leo Pilkington, Pilkington Construction
Charlene Fernandez, Congressman Grijalvas Yuma Office
Doug Pearson, 1st Bank Yuma
Ken Rosevear, Chamber of Commerce
Chris Freeman, Million Air
Walt Fredric, Million Air
Don Lloyd, Million Air
APPROVAL OF MINUTES
The President called for a motion to approve the minutes of the Previous Board Meeting. Mr. Hengl so moved. Dr. Cullen seconded the motion. Motion passed unanimously.
COMMITTEE REPORTS
Mr. Whitehead briefed that The YCAA Finance Committee met on May 27 to update the Board with our financial situation and recommended approval for Amendment 1 to our Annual Budget.
He gave an overview of the general condition of the budget. He explained that an opportunity to repave the access road from Burch to the Yuma Pilot Center was also approved. During our effort to crack seal and seal coat the road it was discovered the road had degraded too much for even that. It was agreed that it would be very nice to repave that area as part of the Yuma Pilot Center project. The anticipated cost is $30,000.
Second, Boeing has asked for one more facility in the West VAL to accommodate their testing needs. Staff felt that over the next 12 months it would be possible to generate enough revenue from the facility to cover that cost.
He explained that subsequent to the budget meeting Mr. Williams obtained approval from the FAA to submit a grant application for FY 2010. This will require about $50,000 up front to design the rehab of our GA aprons. This amount will be reimbursed with this year's grant. Bottom line, another $50K off budget, but it will come back to us.
Mr. Williams briefed that at the June FAA Conference the Airport Director obtained verbal assurance (no promises) from Mr. Brian Armstrong, Director of the Western Pacific Airports Division, that the FAA would fund our FY 2010 AIP grant to pay for the design and construction work to rehabilitate the airport's General Aviation aircraft parking apron areas for approximately $1,700,000. This assurance was repeated (no promises) by Mr. Ruben Cabalbag and Ms. Kimchi Hoang.
Due to the lateness of this year's grant application and the delays to Taxiway Y, the airport will have to fund the design of the rehabilitation work up front and be reimbursed when the grant comes in during the summer.
Mr. Williams explained that we would use our standard A/E civil engineering contract with Nicklaus Engineering, Inc., to design the rehabilitation of the airport's General Aviation aircraft parking apron areas for $50,300 to obtain a contractor’s bid price for the YCAA FY 2010 Grant Application. Mr. Williams provided an explanation of how we could use NEI without the formal RFQ process because the A/E services for this project would be under the $100,000 limit.
The objectives for this project will consist of the rehabilitation of approximately 133,600 square yards of the existing general aviation aircraft parking areas by repairing and/or replacing the deteriorated asphalt sections. This includes managing storm water, supporting environmental requirements, performing required geotechnical or topographical surveys, associated security fencing, drainage, and emergency vehicle access roads.
The work includes cleaning, crack sealing and seal coating existing pavement where appropriate, and replacing deteriorated asphalt sections with new asphalt where necessary, in accordance with AC 150/5320-6D, "Airport Pavement Design and Evaluation." The project does not include any electrical or lighting work.
The rehabilitation includes the existing 27,500 sq yard north apron, the 11,000 sq yd northwest apron, the 90,000 sq yd west GA apron, the 700 sq yd Twy Z1, the 1,200 sq yd Twy Z2, and the 6,000 sq yd Twy Z3. The rehabilitation includes new signage to reflect current taxiway designations as shown on the Airport Master Plan. This includes replacing existing internally lighted airfield sign panels with new internally lighted airfield sign panels in accordance with AC 150/5340-30D, "Design and Installation Details for Airport Visual Aids" and remarking the new pavement in accordance with AC 150/5340-1J (K), "Standards for Airport Markings".
One new 500 sq yd strip of asphalt will be added near the CareFlight fuel tanks to allow vehicle traffic. Security gates and fencing will be included north of the GA Hangars. The requirement to maintain this asphalt was highlighted in the Airport's new 2009 Airport Master Plan as a critical pavement preservation requirement. This requirement was also identified by the Arizona Department of Transportation / Aeronautics inspection team in May 2010.
The eligible design objectives will include the necessary calculations for airport drainage, signage improvements, taxiway lighting and markings. Tests will be performed in order to determine the pertinent sub-grade properties. The current and projected aircraft fleet mix will be examined to calculate the thickness of the asphalt. Topographic surveys will be performed in order to obtain the precise grades of interfacing with associated surfaces at Taxiway A and Taxiway Z.
Strategy Committee Report
Mr. Ingold offered a review of the events subsequent to Million Air's purchase of CareFlight's and the committee's recommendation that the Minimum Standards be updated to allow a new FBO to operate at the Tier 1 level with a $3 million dollar investment and to move to the Tier 2 level by "matching" the investment of the then current FBO at that level.
There followed an extensive discussion about Million Air and the airport's future with a single FBO for the time being.
REGULAR AGENDA
1) Monthly report by Chief Financial Officer on current financial status and recent activities
Mr. Williams briefed that Overall, revenues and expenses for are within acceptable parameters as compared to our budget. He referred members to their financial packages. There were no questions.
2) Discussion and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, conferences and meetings and items of interest with the city and county or other federal or state agencies.
Mr. Williams gave a general update on current grant and construction projects plus other pertinent activities by the airport staff.
Updates included:
Taxiway Y: Mr. Williams explained the Taxiway Y project is still on hold.
CBP: Mr. Williams stated that the Davis Roberson complex is at 100% Design. They have received the final comments on changes and it should go out to bid soon.
Shaded Parking: Mr. Pilkington briefed that construction should start around July 15. They are already having weekly Shaded Parking Meetings.
FAA Compliance: MR Williams explained that the FAA is working on a strategy for dealing with the unique Arizona laws which apply to Arizona Airport Authorities.
YPC: Mr. Williams explained that the project is moving along very well.
Baby Shower: Mr. Williams stated that the Baby Shower was a big success. He explained that YRMC, The Health Department and The Fire Department came out with excellent giveaways to support the event. This will be a yearly event.
Scorpions Baseball Game: Andrea explained that the Airport Buyout Game will be on June 17, 6:30PM. She placed tickets out for everyone and let them know she has more if they need extra.
MILITARY LIAISON
There was no comment at this time.
CALL TO THE PUBLIC
No Public Comments were offered.
Prior to taking action Mr. Williams read the following to the Board:
In accordance with A.R.S. §38-431.02J, the Board intends to take action on Agenda item (4) ON THE Proposed Agenda posted at 4:00 p.m., June 7, 2010, although the Agenda item only advises that “discussion” will take place on the item. The words “and possible action” were inadvertently omitted from the Agenda, which was revised and posted to the website at approximately 2:00 a.m., June 8, 2010. Due to the urgency of the matter and the possible serious consequences which will result if action is not taken at this time, an actual emergency has been determined to exist warranting an exception to the rule that no matter will be acted upon with less than 24 hours notice. The nature of the emergency is the transaction between the two FBO’s which require immediate action by the Board. Failure to act at this time may have a profound economic impact to the Airport.
ACTION
Mr. Ingold made a motion to Motion to approve Amendment 1 of the YCAA Annual Budget as presented. Mr. Gould seconded the motion. The vote was unanimous.
Mr. Gardner made a motion to Motion to approve the YCAA President signing the Airport’s standard A/E civil engineering contract with Nicklaus Engineering, Inc., to design the rehabilitation of the airport's General Aviation aircraft parking apron areas for $50,300 to obtain a contractor’s bid price for the YCAA FY 2010 Grant Application. Ms Rhea seconded the motion. The vote was unanimous.
Mr. Hengl made a motion to approve the Airport Director’s proposed application for the YCAA FY 2010 AIP grant for the rehabilitation of the airport's General Aviation aircraft parking apron areas and the YCAA President signing the necessary acceptance documents of such grant award, and to authorize the required budget changes to execute the grant projects, each contingent upon final review and approval by airport staff. Mr. Whitehead seconded the motion. The vote was unanimous
Mr. Gardner made a motion to approve the YCAA President signing Amendment 1 to the Million Air lease changing the property description to include the Yuma Pilot Center for $7,000 per month, to temporarily reduce the lease rental for the DCC property to $1,611, to adjust the lease term, and related changes as negotiated, contingent upon final review by airport staff and to adjust the minimum standards accordingly. Mr. Hengl seconded the motion. The vote was unanimous.
Mr. Hengl made a motion to approve the Airport Director to modify the Minimum Standards establishing new and more stringent requirements, for new potential FBO’s to reach both the Tier 1 and Tier 2 Fuel Sales FBO status, contingent upon final review by airport staff. Ms. Rhea seconded the motion. The vote was unanimous.
ADJOURNMENT
There being no further business before the Board, Mr. Hengl made a motion to adjourn Mr. Gardner seconded the motion. The vote was unanimous. The meeting adjourned at 5:13PM.
// Approved //
Craig Williams
Airport Director | |
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