10/27/2009

Meeting Minutes for:
Special Board of Directors Meeting
Yuma International Airport, Conference Room
Tuesday, October 27, 2009 at 04:00 PM

Call to Order:
DRAFT MINUTES
CALL TO ORDER
The Yuma County Airport Authority, Inc. (YCAA) held a Special Meeting of the Board of Directors. It was called to order at 4:00 PM on Oct 27, 2009 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was Karl Moedl, President.

YCAA MEMBERS PRESENT WERE:
Karl Moedl President
Ron Rice1st Vice President
Rob Ingold 2nd Vice President
William Gresser Treasurer
Albert Gardner Secretary
Harry Hengl, Director
James Carruthers, Director
Dr. Brian Cullen, Director
Jeanine Rhea, Director
Mike Taylor, Director
Ed Whitehead, Director


ALSO PRESENT WERE:
Mr. Williams, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Gladys Wiggins, Airport Operations Director
Gen Grosse, Corporate Account Manager
Lynn Hall, Director of Maintenance
Andrea Lopez, Executive Assistant

REGULAR AGENDA

1) Discussion Concerning the Possibility of acquiring land next to the Airport known as the Dog Track.

Mr. Ingold introduced Mr. Bill Gresser Jr. and invited him to make a presentation to the Board about the possibility of the airport acquiring some of his land. Mr. Ingold stated that this presentation was originally meant to be provided to the Strategy Committee but due to current events will be included in this meeting.

Mr. Gresser Jr. provided the Board with information about the possibility of the airport acquiring the 40 acres due west of the Airports land now known as the Dog Track. He stated that he was open to a wide variety of options if YCAA was interested in acquiring the land. After his presentation Mr. Moedl stated that it was clear there was interest in the possibility and asked Mr. Gresser Jr. to provide a proposal and asked Mr. Ingold and the Strategy Committee to carefully examine any such proposal and make a recommendation to the Board.

2) The Board plans to vote to go into executive session pursuant to A.R.S. §§ 38-431.A.(3)-(4) to discuss recent activities regarding Lux Air. The executive session will not be open to the public. The discussion may relate to public records, legal, litigation, and/or real estate matters pursuant to A.R.S. §§ 38-431.03(A)(1)-(7). Mr. Moedl instructed the Board on protocol of the executive session regarding the confidentiality requirements of the Open Meeting Laws.

Mr. Hengl moved to go into executive session. Mr. Ingold seconded the motion. The public was excused and the Board entered an executive session at 4:35.

The Board returned to public session at 5:38 PM. The doors of the conference room were opened and an examination was made of the public area. No one was waiting to enter.

No action was required from the executive session.

3) Discussion and Possible Action to Modify the Minimum Standards including the Standard Rates and Charges for fuel flowage from a variable rate to a fixed rate of $0.22 for fuel for all aircraft except airlines which will be $0.10 and to change FBO leases so that all aircraft parking aprons are excluded from future leases.

Mr. Williams referred the board to the executive summary for this agenda item. He stated some type of change to our revenue model was necessary due to the Lux Air default. The proposed change to the Minimum Standards was intended to change the fuel flowage rate to make up for lost rental property revenue.

Several board members had questions and there was a short discussion. It was determined that there are several related matters that must be researched, strategies development, and proposals made. It was also clear that at this point, the airport has lost a significant amount of revenue from the default by Lux Air. The proposed changes would remedy that situation to a large degree and this was the most urgent requirement. Mr. Williams pointed out that the Minimum Standards was a "living document" and that as the airport has grown over the past year several changes to the document have been required. It was agreed that other matters could be looked at and modifications to the Minimum Standards instituted as solutions were developed. However, the airport's revenue needed to be addressed as quickly as possible.

Dr. Cullen made a motion that effective November 1, 2009, the YCAA adopt the proposed modifications of the Minimum Standards including changing fuel flowage to a rate of $0.22 per gallon for all aircraft except airlines; to set the fuel flowage rate for airlines to $0.10 per gallon; to change the airport's standard FBO lease so that all aircraft parking aprons are excluded from future leases; and to approve the other changes incorporated in the proposed change. Mr. Hengl seconded the motion. The vote was unanimous.

4) Discussion and Possible Action to authorize the YCAA President to sign a new lease with CareFlight to remove the existing aircraft apron from their lease in accordance with the newly modified rates and charges contingent upon final review by Airport Staff and legal counsel.

Mr. Williams referred the Board to the executive summary on this topic. The Board was agreeable to this concept and hopes the new lease will be ready for review and approval in time for approval at the November board meeting.

5) Discussion and Possible Action to authorize the Airport Director to enter into negotiations with Mr. Don Martin about the lease of the Maintenance Hangar.

Mr. Williams referred the Board to the Executive Summary on this agenda item. After a brief discussion the Board directed Mr. Williams evaluate the concept and to discuss lease possibilities with Mr. Martin and to ensure that the concerns of Mr. Gil Garza were also addressed.

6) Discussion and Possible Action to authorize the Airport Director to seek bids for the renovation of the former Bet-Ko building to provide a General Aviation terminal and to make an arrangement with our bank on the associated financing within our existing credit.

Mr. Williams referred the Board to the Executive Summary on this agenda item. Many board members expressed their approval for the concept of using the Bet-Ko hangar as a public GA terminal. The Board directed the Airport Director to continue to develop the concept.

7) Discussion and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, conferences and meetings and items with the city and county.

A) Mr. Williams informed the Board that Customs and Border Protection (CBP) Test Program for Certain Commercial Items contract HSBP1010P28997 for Design Services for the Yuma Hangar in the amount of $419,090.00 has been awarded.

A notice to proceed with the services will be issued after the new Contracting Officer for the project (Matthew Korn), the CBP Program Manager (Roger Urbatch) and the CBP Project Manager (Rafael Narvaez) and the Yuma Airport Authority conduct a Pre Performance Conference for the project.

We did not get an indication of the date for the Pre Performance Conference.

B) The NASA ribbon cutting ceremony is back on track and scheduled for Nov 2, Monday at 12 noon.

ADJOURNMENT

There being no further business before the Board, Mr. Hengl made a motion to adjourn, Mr. Gardner seconded the motion. The vote was unanimous. The meeting adjourned at 5:52PM.




// Approved //
Craig Williams
Airport Director
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