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Meeting Minutes for:
Monthly Board Meeting
Yuma International Airport, Conference Room
Tuesday, April 13, 2010 at 04:00 PM
Call to Order:
The Yuma County Airport Authority, Inc. (YCAA) Regular Board of the Board of Directors was called to order at 4:00 PM on Apr 13, 2010 in the Yuma International Airport Conference Room, 2191 E. 32nd Street, Suite 218, Yuma, Arizona 85365. The Presiding officer was William Gresser, President.
YCAA MEMBERS PRESENT WERE:
William Gresser President
Rob Ingold 1st Vice President
Albert Gardner 2nd Vice President
Ed Whitehead Treasurer
Dr. Brian Cullen Secretary
James Carruthers, Director
Jeanine Rhea, Director
Mike Taylor, Director
Jesse Haines, Director
Mikel Smith, Director
ALSO PRESENT WERE:
Mr. Williams, Airport Director
Gerald Hinkle, Jr., Chief Financial Officer
Gladys Wiggins, Airport Operations Director
Lynn Hall, Director of Maintenance
Gen Grosse, Corporate Account Manager
Andrea Lopez, Executive Assistant
Lt. Col. Workman, Military Liaison
Greg McShane, MCAS Operations Officer
Greg LaVann, GYEDC
Wayne Benesch, Airport Counsel
Joe Gamez, CareFlight
Gill Garza, Garza Aviation
Douglas Pearson, 1st Bank Yuma
Jerry Lococo, Lococo Pilkington
Blake Stamper, CareFlight
John Ewing, Dallas Aviation
Orville Wiseman, Wiseman Aviation
APPROVAL OF MINUTES
The President called for a motion to approve the minutes of the Previous Board Meeting. Mr. Ingold so moved. Mr. Carruthers seconded the motion. Motion passed unanimously.
COMMITTEE REPORTS
Committee Report
1) Discussion and Possible Action to authorize the acquisition of 40,000 gallons of fuel tank storage for a cost of approximately $200,000 in a method of purchase, finance or lease as best determined by airport staff with an appropriate change to the annual budget.
Mr. Ingold briefed that The Strategy Committee met on April 7 to discuss the purchase of fuel tanks as required by the Million Air FBO lease.
The February 19 Special Board meeting approved signing the lease and identified the airport's task to supply a starter fuel farm of 40,000 gallons in the DCC.
The three Lux Air above ground storage tanks in the West GA area were still under a lien by Mr. Ewing and were not available for our use. At the recent auction two of the tanks were bought by CareFlight.
Leasing two 20,000 gallon fuel storage tanks would cost approximately $2,976 per month or if purchased outright would cost approximately $200,000. Staff intended to finance the tanks through the airport's existing credit line with 1st Bank Yuma.
The question was raised as to why the airport would purchase the tanks for Million Air. Mr. Smith highlighted the fact that the airport had also provided CareFlight with 40,000 gallons of fuel storage from the previous Bet-Ko facilities. Mr. Haines pointed out that in signing the lease with Million Air, the airport now had a contractual obligation to furnish the fuel storage tanks. It was generally agreed that this was a fair solution to both FBOs.
Mr. Ingold also mentioned the Strategy Committee's review of the appraisal of the dog track property. The committee has instructed staff to update the Airport's Master Plan for the DCC area to see how a property acquisition might fit in with an updated plan.
Mr. Ingold closed with a summary of the accomplishments of the airport in negotiating an acceptable contract with Blue Energy for the installation of the solar parking. He felt the industry was moving in that direction and that the airport had made a good move in staying current with the technology. He recounted a recent discussion in which the "Solar Highway" had been discussed and Mr. Carruthers commented that with this project and the efforts at the college, Yuma had become the first stop on the Solar Highway.
Regular Agenda
1) Monthly report by Chief Financial Officer on current financial status and recent activities
Mr. Williams briefed that revenues and expenses are within acceptable parameters as compared to our budget. He referred members to their financial packages. There were no questions.
2) Discussion and Possible Action to Authorize the YCAA President to sign a Notice to Proceed to Lococo Pilkington for the Yuma Pilot Center in the amount of $570,000.00
Mr. Williams briefed that the final design of the Yuma Pilot Center has been completed and the City has approved the design plans. The contractor has provided a Guaranteed Maximum Price of $570,000.00 and is ready to start construction. Mr. Williams also provided a review of the other costs that were involved with the project including the security and fencing costs, the flooring and later costs to provide a food service capability. The total cost is anticipated to be about $700,000 and will be added to our existing credit at 1st Bank Yuma.
3) Discussion and Possible Action to authorize the Airport Director to develop a policy allowing CBP Air and Marine to begin purchasing Military Fuel from MCAS to avoid purchasing higher cost fuel from airport FBOs.
Mr. Williams informed the Board that Howard Aitken, the local CBP Air and Marine Division station chief, wanted his contractors to begin purchasing fuel from Maytag, the civilian fuel provider contractor at MCAS because he can get it there for $2.86 per gallon instead of our local FBO price of around $3.50 per gallon.
Dr. Cullen asked Mr. Gamez if he had some news for the Airport. Mr. Gamez announced that CareFlight had been awarded a government DESC fuel contract. This appeared to override the question of Maytag providing fuel service. Many board members congratulated Mr. Gamez and Dr. Stamper on the contract award.
4) Discussion and update regarding current construction projects, associated contracts, grant status, general aviation, marketing efforts, conferences and meetings and items of interest with the city and county or other federal or state agencies.
Mr. Williams gave a general update on current grant and construction projects plus other pertinent activities by the airport staff.
Updates included:
Shaded Parking: Mr. Williams briefed that all of the issues have been worked out and all parties involved have come to an agreement. The Blue Energy contract should be here tomorrow for signing. This was met with many expressions of approval by the Board.
FAA compliance: Mr. Williams explained that he called the FAA on April 7, 2010. The FAA stated that they have forwarded their opinion to D.C. They would not release the opinion to us. Mr. Williams recommended to the Board that the Airport take action through Congressional avenues or through DOT OIG to achieve some type of dialog with the FAA.
After some discussion, the Board instructed the Airport Director to proceed along the lines proposed.
Terminal Modification: Mr. Williams stated that TSA would be receiving a new x-ray machine. He provided an artist conception of how the airport could expand the airport's security checkpoint to improve the secure area for our customers. The board instructed staff to develop the concept further for a more in depth review.
Auction: Mr. Williams provided a cursory review of the Auction. He stated that all of the items had been sold at auction and the new owners had removed all items from Airport property.
This completed the Airport Director's presentation.
MILITARY LIAISON
Lt Col Workman thanked the Board for the support for the Airshow. He explained that within ten minutes after the Airshow ended Mr. McShane was already in the works for the next year.
CALL TO THE PUBLIC
Dr. Stamper thanked the Board for their kind comments about CareFlight's receipt of the DESC Contract. They had received the information earlier that morning. Mr. Gamez distributed a copy of the contract to the Board. Dr Stamper stated that CareFlight is committed to providing the same level of service for both civilian and military aircraft.
Mr. Williams advised the Board that Mr. John Ewing would turn 75 on Saturday and deserved congratulation for almost a half century of service to Yuma International Airport. Mr. Gresser then presented a Birthday Cake to Mr. Ewing.
ACTION
Mr. Gardner made a motion to authorize the YCAA President to sign a Notice to Proceed to Lococo Pilkington for the Yuma Pilot Center in the amount of $570.000.00 Ms. Rhea seconded the motion. The vote was unanimous.
ADJOURNMENT
There being no further business before the Board, Mr. Whitehead made a motion to adjourn. Mr. Taylor seconded the motion. The vote was unanimous. The meeting adjourned at 5:03PM.
// Approved //
Craig Williams
Airport Director | |
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